Community Newsletter Print/Mail Service

Oakland Community College (OCC) has issued Request for Proposal (RFP) No. 26-006-SH for a Community Newsletter Print/Mail Service, seeking qualified suppliers to produce and distribute two direct mail newsletters to Oakland County residents. The project requires printing 324,000 full-color newsletters (one in December 2025 and another in June 2026), utilizing 80# Enamel Gloss Text paper in a 22"x14.5" sheet folded to 7.25"x11" format. Suppliers must be located within a 50-mile radius of OCC and provide comprehensive services including design, printing, addressing, and mailing. The evaluation criteria will assess proposals across four key areas: Proposed Solution (45 points), Supplier's Timeline (15 points), Company Information/References (10 points), and Cost Proposal (30 points). Key dates include a voluntary pre-bid Q&A meeting on September 18, 2025, at 10:00 AM EDT, with proposal responses due on September 30, 2025, at 2:00 PM EDT. The contract will be effective from October 2025 through June 30, 2026, with potential for a 12-month extension.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The targeted mailing list focuses on Oakland County residents aged 35-80, with one resident per household, and the college is open to comparing pricing and effectiveness between Every Door Direct Mail (EDDM) and Ink Jet Address services. While no incumbent vendor is mentioned, the college requires vendors to handle the entire production process, including digital proofs and potential hard-copy proofs. The pricing spreadsheet allows for detailed cost breakdowns, including options for different mailing methods and additional per-1000-copies pricing. Although a specific budget range is not disclosed, the RFP indicates that OCC will select a vendor based on comprehensive pricing that includes all shipping, handling, and delivery charges. The college holds a tax-exempt status, which may impact overall project costs for the selected vendor.