Commercial laundry and linen services

The State of West Virginia, specifically the Department of Health Facilities for William R. Sharpe, Jr. Hospital in Weston, is soliciting bids for a comprehensive commercial laundry and linen services contract through an Agency Request for Quote (ARFQ WSH2600000001). The procurement seeks an open-end contract for processing and managing healthcare-related textiles, including 4,000 aprons, 40,000 thermal blankets, 4,500 patient gowns, walk-off mats, mop heads, oven mitts, pillowcases, sheets, towels, underpads, and wash cloths. Vendors must provide twice-weekly deliveries between 4:00-8:00 AM EST on Mondays and Thursdays, with an estimated 4,500 pounds of clean linens per pickup and a total annual volume of 432,000 pounds. The contract requires compliance with Joint Commission (JACHO), OSHA, and all applicable federal, state, and local regulations. Evaluation criteria will be based on the lowest Grand Total cost on the Pricing Pages, with the bid due on September 22, 2025, at 1:00 PM. Vendors must submit questions in writing by September 15, 2025, at 12:00 PM to Roberta Wagner, and bids must be submitted electronically through wvOASIS.

The solicitation includes provisions for potential vendor preferences, with opportunities for small, women-owned, and minority-owned businesses. The contract allows for federal funds procurement and requires vendors to take affirmative steps to involve minority businesses, women's business enterprises, and labor surplus area firms. Vendors must maintain $1,000,000 in Commercial General Liability Insurance and $1,000,000 in Automobile Liability Insurance, and be registered with the West Virginia Secretary of State's Office. The initial contract term is one year, beginning on November 15, 2025, with potential renewal periods up to a total of 36 months. While no specific incumbent vendor is mentioned, the solicitation indicates the contract may be partially or wholly funded by federal funds, subject to specific procurement requirements. The contract is structured as an open-end agreement, meaning actual quantities are not guaranteed, and the estimated annual clean pound volume of 432,000 pounds (216 tons) represents anticipated but not committed usage.