CO#01: to attach addendum to extend date & answer questions

The State of West Virginia, Office of Shared Administration, on behalf of the Department of Health and Human Resources, Office of Health Facilities, and Mildred Mitchell-Bateman Hospital in Huntington, is soliciting bids for elevator routine and corrective maintenance services at the hospital facility located at 1530 Norway Avenue, Huntington, West Virginia. The procurement covers monthly routine maintenance and corrective maintenance services for six elevators manufactured by Otis, Schindler, and Westinghouse across five hospital buildings, with elevator capacities ranging from 2,000 to 4,000 pounds. Bidders must submit unit pricing for monthly routine maintenance services for each building location, hourly rates for corrective maintenance services estimated at 100 hours annually, and a percentage markup on parts and materials based on an estimated 10,000 units for bidding purposes only, with actual quantities determined by actual needs. The contract is structured as a yearly agreement with options for three additional one-year renewals upon written agreement by both parties, operating under NET 30 payment terms with FOB Destination pricing. A mandatory pre-bid meeting was scheduled for August 26, 2025, at 10:00 AM EST; written questions were due by August 29, 2025, at 10:00 AM; and the original bid closing date of September 5, 2025, at 1:30 PM was extended via Addendum #1 to September 19, 2025, at 1:30 PM. Bids must be submitted to the Office of Shared Administration, Attn: Melissa S. Spitzer, One Davis Square, Room 107, Charleston, West Virginia 25301, via fax at (304) 558-2892, mail, or hand delivery, or through the WV OASIS system, with the procurement folder number 1756997 and solicitation number ARFQ 0512 MMB2600000002.

The solicitation does not identify any incumbent contractor or current service provider. Vendors must comply with West Virginia procurement requirements, including submission of a notarized Drug Free Workplace Conformance Affidavit certifying compliance with West Virginia Code 21-1D, a completed Purchasing Affidavit affirming no outstanding monetary obligations to the state or political subdivisions exceeding one thousand dollars in aggregate, a bid bond equal to five percent of the total bid amount with surety licensed in West Virginia, and acknowledgment of Addendum #1 to avoid bid rejection. Prior to contract award, the successful vendor must be registered with WV OASIS and the West Virginia Secretary of State and must have paid all required registration fees. The solicitation is subject to federal procurement compliance requirements under 2 C.F.R. 200.317-200.327, including Davis-Bacon wage rates, anti-kickback provisions, labor standards compliance, equal employment opportunity requirements, and debarment verification through the System for Award Management (SAM). Award will be made to the lowest responsive and responsible bidder meeting all specifications on a grand total cost basis, with no specific set-asides, preferences, or budget range disclosed in the solicitation documents. Inquiries should be directed to Roberta A. Wagner, the buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.