Cleaning & Janitorial Services - Bldg. 55

The West Virginia Department of Administration Purchasing Division, on behalf of the General Services Division, is soliciting bids through a Centralized Request for Quote (CRFQ GSD2300000025) for comprehensive cleaning and janitorial services at Building 55, located at 130 Stratton Street, Logan, West Virginia. The procurement encompasses daily, weekly, monthly, quarterly, and annual cleaning and janitorial services for a five-story, 42,107 square-foot facility containing 18 restrooms with 88 fixtures, 12 water fountains, 160 trash receptacles, 24,652 square feet of carpet, and 17,455 square feet of hard floor surfaces. Services must be performed Monday through Friday between 7:00 a.m. and 4:00 p.m., and include sweeping, mopping, vacuuming, trash removal, restroom servicing, disinfection of high-touch points, specialized floor care, and monthly quality assurance audits. The successful vendor must provide all cleaning supplies and equipment except consumables such as paper towels and toilet paper, which will be supplied by the State; establish a sign-in book; designate an on-site working supervisor; comply with OSHA standards and bloodborne pathogen training requirements; and utilize EPA-approved disinfectants. Required qualifications include a minimum of three years of experience in cleaning commercial office buildings within the preceding five years and maintenance of Commercial General Liability Insurance of $1,000,000 per occurrence, Automobile Liability Insurance of $1,000,000 per occurrence, and Commercial Crime and Third Party Fidelity Insurance of $100,000 per occurrence. A non-mandatory facility tour was held on November 17, 2022, from 9:00 a.m. to 11:00 a.m., the vendor question deadline was November 28, 2022, at 10:00 a.m., and the final bid submission deadline is December 13, 2022, at 1:30 p.m. Bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to Melissa Pettrey at (304) 558-0094 or melissa.k.pettrey@wv.gov.

The solicitation documents do not specify set-aside designations or restrictions targeting particular entity types such as disadvantaged, minority-owned, or women-owned enterprises, nor do they identify an incumbent contractor. Bidders must submit pricing on the revised Exhibit A-Pricing Page broken down by "Daily," "Weekly," and "Monthly" tasks with a lump sum monthly charge, a separate lump sum for quarterly hard floor care services, and a lump sum for annual floor care services, submitted as firm, fixed monthly fees. All vendors are required to acknowledge receipt of all addenda issued with the solicitation, with failure to do so potentially resulting in bid disqualification. The contract term is for one year from the awarded start date, with potential for renewal, and vendors will receive 30 days' notice prior to the effective date to assume control of daily duties. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel upon 30 days' written notice. No specific award value or budget range is disclosed in the available solicitation documents.