Add No. 2.pdf

Date Printed: Dec 6, 2022 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Service - Misc

Proc Folder: 1097831 Reason for Modification:

Doc Description: Cleaning & Janitorial Services - Bldg. 55 Addendum No. 2

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2022-12-06 2022-12-13 13:30 CRFQ 0211 GSD2300000025 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Melissa Pettrey

(304) 558-0094 melissa.k.pettrey@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Dec 6, 2022 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 2 is issued to publish and distribute the attached information to the vendor community.

The West Virginia Purchasing Division is soliciting bids on behalf of the General Services Division (the "Agency" or "GSD") to establish a contract for Janitorial Services, including cleaning supplies and equipment to perform the work, as detailed in the specifications. Vendor shall perform work, and provide work coverage, between the hours of 7:00am and 4:00pm, Monday through Friday per the specifications and terms and conditions as attached hereto.

A single opportunity for bidders to tour the facility (i.e. to take measurements, photographs, or perform pre-bidding inspection, etc.)

will be conducted between 9:00-11:00 am on Thursday, November 17, 2022 Attendance at the tour is not required in order to submit a bid.

INVOICE TO SHIP TO

DEPARTMENT OF

ADMINISTRATION

STATE OF WEST VIRGINIA

GENERAL SERVICES

DIVISION

JOBSITE - SEE

SPECIFICATIONS

103 MICHIGAN AVENUE

CHARLESTON WV No City WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Cleaning & Janitorial Services - Bldg. 55

Comm Code Manufacturer Specification Model #

76110000

Extended Description:

Cleaning & Janitorial Services - Bldg. 55 per specifications detailed in the solicitation. Bidders must submit Exhibit A - Pricing Page with their bid.

SCHEDULE OF EVENTS

Line Event Event Date 1 Site visit 9:00-11:00am 2022-11-17 2 Vendor question deadline @ 10am 2022-11-28

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ GSD2300000025 Bldg. 55 Janitorial Services Technical Questions & Responses

Q 1. If we win the contract for these buildings, how much time do we have between getting the award and assuming control of the daily duties?

A 1. Vendor will begin performing services on the effective start date of the Purchase Order.

Vendor will have 30-day notice prior to the effective date.

Q 2. When is the start date for this service?

A 2. See answer A 1.

Q 3. When is the end date for this service?

A 3. Any contract awarded as a result of this solicitation will be effective from its start date until one (1) year later.

REQUEST FOR QUOTATION

Janitorial Services – Building 55 Logan

Revised 12/12/2017

EXHIBIT A – PRICING PAGE

Name of Bidder:

The Bidder, being familiar with and understanding the Bidding Documents, having examined the site and being familiar with all local conditions affecting the contract, hereby proposes to furnish all labor, supplies (expect those provided by Owner) to perform all work in accordance with the Bidding Documents for the Monthly Lump Sum fee of:

Building Monthly Lump Sum X Mo. = Bid Amount

55 $ X 12 = $ (A)

Floor Care: Price Per Service X Units = Bid Amount

Quarterly $ X 4 = $ (B)

Annual $ X 1 = $ (C)

Total Bid Amount (A+B+C) $

Revised 01/09/2020

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ GSD23-025 Addenda 2

1. To publish responses to Vendor Technical Questions, per Attachment A.

2. To make changes to Exhibit A - Pricing Page. Vendor will be required to submit the Exhibit with their bid. Bid should be broken down to illustrate costs for "Daily," "Weekly," and "Monthly" tasks with a lump sum monthly charge, a lump sum for quarterly hard floor care surface, and a lump sum for annual floor care surface, as detailed in the specifications.

No other changes.