Addendum_1_-_Q_&_A.pdf
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- Attached to
- CLASSROOM & OFFICE SUPPLIES - WAREHOUSE ITEMS
- Solicitation number
- 25260095B-VG
- Issued by
- Florida
About this file
This is Addendum No. 1 to an Invitation to Bid (ITB #25260095B-VG) issued by the School Board of Seminole County, Florida, for the procurement of classroom and office supplies to be stored in the district's warehouse. The addendum, dated April 1, 2026, addresses frequently asked questions from potential bidders and clarifies key solicitation requirements. The sealed bid opening is scheduled for April 14, 2026, at 11:00 AM EST, with award recommendations expected by April 24, 2026, and final Board approval on May 12, 2026. The contract will have an initial one-year term with two optional one-year renewal periods subject to mutual agreement. All deliveries are required on a FOB inside delivery basis to the School Board's warehouse located at 1722 W. Airport Boulevard, Sanford, Florida 32771, which is equipped with dock and forklift capabilities. Bidders must submit completed price schedules with highlighted fields for Price, MFG/PN or URL, and Minimum Order Requirements, and no product samples are required at the time of bid submission.
The addendum confirms that pricing escalation is limited to a maximum of 3 percent annually and only at the School Board's sole discretion if material or goods costs increase by 3 percent or more with proper documentation. No termination clause is available to vendors, and imported copy paper is acceptable. The District reserves the right to return products that do not meet specifications upon delivery, rescind the award, and re-award to another vendor if performance issues arise. Purchases of items such as copy paper (Line Item 22) will be made on an as-needed basis rather than as one-time deliveries, with quantities varying based on the District's operational needs and storage availability. The procurement contact is Victoria Gonzalez, Procurement Agent III, at gonzalvm@scps.k12.fl.us or 407-320-0262.
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Addendum No. Page 1 of 3 ITB 25260095B-VG Classroom & Office Supplies-Warehouse
ADDENDUM No. 1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
April 1, 2026 Victoria Gonzalez, Procurement Agent III Email: gonzalvm@scps.k12.fl.us Phone: 407-320-0262
SOLICITATION TITLE & NUMBER:
25260095B-VG – CLASSROOM & OFFICE SUPPLIES - WAREHOUSE
SOLICITATION OPENING DATE & TIME:
April 14, 2026 by 11:00 A.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
25260095B-VG – CLASSROOM & OFFICE SUPPLIES - WAREHOUSE.
NOTE ABOUT EXHIBIT B – PRICE SCHEDULE
Please complete all the fields highlighted in blue. Column headings are as stated below.
Price, MFG/PN or URL, Minimum Order Requirements.
A. REQUEST FOR INFORMATION
Q1. Is there a termination clause for me, the vendor?
A1. No
Q2. Pg 4, Escalation Clause- could this be revised to remove the 3% max increase ? If there would be an industry increase, it would be more than 3%. Would your language of “SCSB discretion” cover an increase more than 3%?
A2. No, SCPS limits escalation to 3%.
Q3. Samples, pls confirm samples ARE NOT due with Bid.
A3. No samples are required for this bid if the product proposed meets the description listed. If the District places an order and upon delivery, it is determined that the product does NOT meet described features, the District reserves the right to return the product, rescind the award and re-award to another vendor.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:gonzalvm@scps.k12.fl.us
Addendum No. Page 2 of 3 ITB 25260095B-VG
Q4. Please share bid tab from last bid.
A4. Items on the Price Schedule were taken from four previous bids as listed below. The NOI & Tab Sheets are posted on Vendor Link and can be accessed at your convenience. They can be found by Bid Number or Title as listed below.
• 23240081B-GM – COPY PAPER
• 24250088B-VG – CLASSROOM & OFFICE SUPPLIES
• 24250090B-VG – ART PAPER
• 24250087B-VG – ART SUPPLIES
Q5. Copy paper, will you accept imported paper?
A5. Yes
Q6. For Line Item 22, will this be a one-time delivery or delivery on an as-needed basis?
A6. Purchases will be made on an as-needed basis.
Q7. For Line Item 22, will be this delivered by the truckload (840 cases)?
A7. We typically do, but not always. It depends on our needs and space availability.
Q8. For Line Item 22, will inside delivery be required or will this be standard dock delivery?
A8. Per the bid document on Page 2, Section I, Subsection 6.
SPECIAL DELIVERY REQUIREMENTS. All pricing shall be quoted FOB inside delivery to Seminole
County Florida unless otherwise indicated and all items shall meet or exceed the Specifications/Scope of Work under Section II of this solicitation. All equipment shall be delivered to the School Board of Seminole County Warehouse, 1722 W. Airport Blvd., Sanford, Florida 32771.
Q9. Does the receiving site have a dock and forklift to offload the paper?
A9. Yes & Yes
The original Invitation to Bid (ITB) documents remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at Gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Jason Wysong Jason Wysong, Ed.D.
Addendum No. Page 3 of 3 ITB 25260095B-VG
Coordinator of Purchasing and Distribution Services
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
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