Class 8 Day Cab Tandem w/24' Insulated Box & Refrigeration

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Agriculture, is soliciting bids through a Centralized Request for Quote (CRFQ) for the one-time purchase of one Class 8 Day Cab Tandem truck equipped with a 24-foot insulated refrigeration box. The vehicle must be equipped with specific mandatory components including a Cummins ISx 15 engine rated at 450-550 horsepower, a 13-speed manual transmission, an air-ride driver seat, and a Thermo-King T-1080S 30 refrigeration unit. The truck must be delivered between May 1, 2024, and September 15, 2024, to the West Virginia Department of Agriculture Food Distribution Warehouse located at 4496 Cedar Lakes Drive in Ripley, West Virginia, with failure to meet this delivery window resulting in contract cancellation. Vendors may propose alternate models or brands only if they demonstrate equality to the specified items with supporting manufacturer documentation. The contract will be awarded to the vendor providing items meeting all required specifications at the lowest overall total cost on an F.O.B. destination basis, with the vendor responsible for all delivery costs. The technical questions deadline was November 20, 2023, at 2:00 PM EST, the initial bid closing date of November 29, 2023, was extended via Addendum 01 to December 6, 2023, at 1:30 PM EST, and Addendum 02 provided answers to vendor inquiries. The truck must include a minimum three-year bumper-to-bumper warranty, with anticipated annual usage of 80,000 miles, and all specifications regarding exhaust configuration, CB radio installation with dual antennas, stainless steel front and ICC rear bumpers, and heavy-duty extruded aluminum box construction with specific insulation requirements are mandatory.

The solicitation does not identify any set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond, nor does it reference any incumbent vendors or current contractors. All interested vendors must be registered with the West Virginia Purchasing Division prior to contract award and must comply with all applicable federal, state, and local laws, including West Virginia Code provisions regarding domestic steel products preference and Israel boycott certification. No renewal options are available under this contract, as it represents a one-time purchase. The solicitation documents do not provide a specific contract value or budget range; however, award will be based on the overall total cost submitted on the pricing page. For additional information regarding this procurement, interested vendors should contact the assigned buyer, Larry D. McDonnell, at 304-558-2063 or larry.d.mcdonnell@wv.gov. All bids must include acknowledgment of Addendum 01 and Addendum 02, with failure to acknowledge addenda potentially resulting in bid disqualification.