City of Kingman City Complex Remodel Project

The City of Kingman, Arizona (located in Mohave County) is issuing Invitation for Bids (IFB) #2025-IFB-010 for a comprehensive City Complex Remodel Project involving remodeling services across three distinct areas: the Development Services work space, one Finance Department office with storage space, and the Mail Room with Supply Closet. The procurement requires sealed bids submitted exclusively through the OpenGov procurement portal, with bids due by 12:00 pm Arizona time on Friday, May 16, 2025. A mandatory pre-bid meeting was held on May 5, 2025, at 1:00 pm, and potential bidders may submit questions through the procurement portal by 12:00 pm Arizona time on Friday, May 9, 2025. The scope of work encompasses extensive demolition, interior wall construction and reconfiguration, electrical and data infrastructure upgrades (including Cat6 cabling runs), HVAC modifications, flooring replacement (combining laminate and carpet installations totaling approximately 4,000+ square feet across all areas), plumbing work, painting, custom cabinetry and countertops for the mailroom, and comprehensive interior finishes to match existing standards. Specific deliverables include constructing four new offices in Development Services, installing commercial-grade components throughout (doors, cabinets, countertops), installing dimmable LED lighting, relocating and installing various fixtures, and completing all work by June 30, 2025. Bidders must provide pricing for each area with a 10% contingency, and selection will be based on overall cost (including shipping and taxes) and the ability to meet delivery dates. Required qualifications include appropriate Arizona state licenses and certifications, proof of non-debarment, references, a 10% bid security, and comprehensive insurance coverage including $1,000,000 in commercial general liability.

The City of Kingman reserves preference for Arizona-based vendors and those offering goods manufactured or produced in Arizona, though specific set-aside designations for disadvantaged enterprises are not explicitly detailed in the solicitation materials. The contract will be awarded to the lowest responsible, responsive bidder, and the City reserves the right to reject any bid that does not comply with prescribed solicitation procedures or when cancellation is deemed in the City's best interest. While no incumbent vendors or current contractors are identified in the available documentation, the pre-proposal sign-in sheet indicates substantial industry interest from multiple construction and specialty trade companies including Black Rock NWP, SHF International LLC, Floor Coverings International, Concord General, Arizona Acoustics, and others. The project budget is not explicitly stated in the available materials, though the contract structure allows for individual area improvements with contingency allocations. Bidders must comply with federal labor standards, immigration laws, equal employment opportunity requirements, and E-Verify provisions, and the City will retain a percentage of progress payments (10% retainage potentially reducing to 5% after 50% project completion) until final project completion.