City newsletter printing & mailing services

The City of North Miami Beach, Florida is soliciting bids for City Newsletter Printing & Mailing Services through Invitation to Bid (ITB-2025-054), seeking a qualified vendor to produce and distribute quarterly city newsletters. The procurement involves printing approximately 20,000 quarterly newsletters, with 15,000 copies to be mailed to residents and 5,000 copies delivered to City Hall for internal distribution. Specific technical requirements include full-color CMYK printing on 80# gloss text paper, up to 20 text pages, sized 11" W x 12" H, saddle-stitched and trimmed. Bidders must demonstrate adequate staff, facilities, and equipment to handle high-volume printing and mailing within the city's required timelines. The bid was released on September 3, 2025, with a question submission deadline of September 17, 2025, and a response submission deadline of September 26, 2025. Bids must be submitted electronically through the city's eProcurement portal, with evaluation based on the lowest priced, responsive, and responsible bid meeting minimum qualifications. The contract will have an initial three-year term with options for two additional one-year renewals.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential price adjustments at renewal based on the Consumer Price Index (CPI-U), not to exceed 3%. Successful bidders must comply with various contractual provisions, including using the E-Verify system, maintaining professional liability insurance of at least $1,000,000, and adhering to the City's anti-discrimination policies and public records laws. The city reserves the right to reject any or all bids and award the contract in its best interest. While specific budget ranges are not detailed, the comprehensive printing and mailing services suggest a significant municipal contract. The agreement includes provisions for termination with 15 days written notice and requires the contractor to maintain multiple insurance coverages, including worker's compensation, general liability, and automobile liability. Contractors must also comply with ethical conduct requirements and living wage provisions as set forth in the City Code of Ordinances.