City is seeking Janitorial Services for nine of its buildings in Newport, Oregon

The City of Newport, Oregon is seeking a qualified contractor to provide comprehensive custodial services for nine municipal facilities, including City Hall, Police Department, 60+ Activity Center, Airport FBO building, Public Works Shop, Water and Wastewater Treatment Plants, Library, and Fire Station. This Request for Proposals (RFP) requires the selected vendor to furnish all necessary labor, materials, equipment, and supplies to perform detailed cleaning services, including vacuuming, sweeping, mopping, and dusting at specified frequencies for each facility. The total service area encompasses approximately 84,786 square feet, with the contractor responsible for maintaining cleanliness and sanitation across all designated buildings. Proposals are due by 3:00 P.M. PDT on September 30, 2024, with a mandatory pre-proposal conference and facility tour scheduled for September 12, 2024. The City plans to award the contract by October 21, 2024, with the selected contractor expected to begin work immediately thereafter. Evaluation criteria will focus on the proposer's qualifications, experience, proposal quality, responsiveness, and cost reasonableness. The contract term is three years, with an option to extend for up to two additional one-year terms at the City's discretion.

The current service provider is Associated Cleaning Services, Inc., and the successful contractor must possess a Property Services Contractor License through the Oregon Bureau of Labor and Industries. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the provided documents. The City will fund the services through its General Fund, though the specific budget for fiscal year 2024/2025 has not been established. While the RFP does not provide a comprehensive budget, the amendment documents reveal current monthly pricing for individual facilities ranging from $52.77 for the Fire Station to $3,249.62 for the Library, suggesting a potential annual contract value in the range of $50,000 to $75,000. Proposers are required to include a cost-plus-handling fee for consumable supplies, which will not be provided by the City. The contractor must be prepared to provide all necessary cleaning supplies, equipment, and personnel to meet the detailed cleaning specifications for each municipal facility.