AMENDMENT_NO_1_Custodial_Services.pdf
PDF 141 KB Posted
- Solicitation number
- S-KN0010-00011413
- Issued by
- Jackson County, Moro City, Oregon
About this file
This document is an amendment to a Request for Proposals (RFP) issued by the City of Newport, Oregon for Custodial Services. The RFP covers janitorial services for nine city facilities, including City Hall, the Police Department, 60+ Activity Center, the FBO building at the Newport Municipal Airport, the Public Works Shop, the Water and Wastewater Treatment Plants, the Library, and the Fire Station. The total square footage for the facilities is approximately 84,786 square feet. A pre-proposal conference and site tour is scheduled for September 12, 2024. The current service provider is Associated Cleaning Services, Inc.
The amendment provides clarification on the contract requirements, including that the successful contractor must have a Property Services Contractor License through the Oregon Bureau of Labor and Industries. The City does not provide consumable supplies, so proposers must include a cost-plus-handling fee for those items. The amendment also includes details on the current monthly pricing for each facility, which ranges from $52.77 for the Fire Station to $3,249.62 for the Library. The City has not provided a not-to-exceed budget for the contract.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_-_Custodial_Services_-_2024.pdf | ||
| ITB 381 - Medford snow removal services.pdf | ||
| AMENDMENT_NO_2_Custodial_Services.pdf |
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Text version
CITY OF NEWPORT, OREGON
AMENDMENT NO. 1
RFP FOR CUSTODIAL SERVICES
Email Question and Answer Summary
1. What is the estimated square footage of each location to be cleaned?
a. City Hall offices and conference rooms: 12,000 sq ft
b. Police Department: 7,500 sq ft
c. 60+ Activity Center: 24,785 sq ft
d. FBO building at the Newport Municipal Airport: 2,400 sq ft
e. Public Works Shop: 8,200 sq ft
f. Water Treatment Plant: 13,676 sq ft
g. Wastewater Treatment Plant: 2,100 sq ft
h. Library: 12,925 sq ft
i. Fire Station: 3200 sq ft
2. Is there a surety, payment, or performance bond requirement for this contract?
a. No
3. Can the Contractor License with BOLI: Can this be waived in the case of a janitorial service provider (vendor) contract that is not related to construction or contracting?
a. Any contractor awarded the contract must have a Property Services
Contractor License through BOLI.
4. What is the incumbent service provider's company name?
a. Associated Cleaning Services, Inc
5. Please provide the current cost or a ‘how-to obtain’ the existing incumbent pricing with a breakdown of cost per location.
LOCATION CURRENT MONTHLY PRICING
City Hall with Police Department $1,739.20 60+ Activity Center $1,511.19
FBO building @ Newport Airport $491.02 Public Works Shop $718.50
Water Treatment Plant $867.70
Wastewater Treatment Plant $676.01 Library $3,249.62
Fires Station $52.77
6. Do you have a not-to-exceed budget that you can share?
a. No
7. Approximately how many restrooms are to be cleaned in each location, and are there any shower stalls or workout facilities to be cleaned?
a. City Hall offices and conference rooms: 2 public restrooms
b. Police Department: 2 restrooms and 2 locker rooms
c. 60+ Activity Center: 4 public restrooms
d. FBO building at the Newport Municipal Airport: 2 public restrooms
e. Public Works Shop: 4 restrooms with showers
f. Water Treatment Plant: 2 restrooms with showers
g. Wastewater Treatment Plant: 1 restroom, 2 locker rooms with showers
h. Library: 4 public restrooms
i. Fire Station: 4 restrooms and 1 shower
8. Do you provide consumables such as toilet paper, hand soap, etc.? If not, can we exclude consumables from cost pricing and offer them on a cost-plus-handling fee basis?
a. The City does not provide consumables. It is the responsibility of the successful proposer to order, supply, and bill based on a cost-plus handling fee. Consumable expenses are to be excluded from this proposal.
9. Pre-proposal Conference Details
a. A Pre-Proposal Conference and Tour has been scheduled to answer questions about this RFP on Thursday, September 12, 2024, at 10:00
A.M.
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