City Hall 2nd Floor and Fire Station 1 Carpet Replacement

The City of Sun Prairie, located in Dane County, Wisconsin, is seeking bids for a comprehensive carpet and flooring replacement project at City Hall and Fire Station 1 under Request for Bids (RFB# 25-BM11). The primary scope involves replacing the City Hall's 2nd floor administrative area and northwest hallway with carpet tile (Patcraft Orbital - Color Modern) and vinyl plank flooring, with an alternate bid option for replacing the Fire Station's EMS office with vinyl plank flooring and upgrading the EMS sleeping quarters and living room with carpet tile. Contractors are required to handle all aspects of the project, including furniture moving, floor demolition, removing and recycling existing flooring, and scheduling work around city staff operations. A mandatory site visit is scheduled for July 23 or 24, 2025, where prime contractors must sign in to be considered eligible for bidding. Bid submissions are due by August 14, 2025, at 2:00 PM, with a required 10% bid bond. The project is targeted for completion by November or December 2025, with liquidated damages of $500 per day for delays beyond the established project completion date.

While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documents, the bidding requirements include several important financial and performance guarantees. Successful bidders must provide performance and payment bonds, and submit comprehensive documentation including a bid form, sworn statement, and insurance documentation. The contract includes an option to extend for one additional year upon mutual agreement, providing potential long-term opportunity for the selected vendor. Specific flooring materials are predetermined, including Patcraft Carpet Tile, Tarkett 4" Resilient Base, and Shaw LVP Flooring with precise dimensional specifications. The city will process properly submitted vendor invoices within 30 days of receipt. Although a specific budget range was not disclosed, the project covers approximately 12,000 square feet across City Hall's 2nd floor and targeted areas of Fire Station 1, suggesting a substantial infrastructure improvement investment for the municipal facilities.