25-BM11 QA.pdf
PDF 326 KB Posted
- Solicitation number
- 25-BM11
- Issued by
- Dane County, Wisconsin
About this file
This document is a Questions & Answers (Q&A) addendum for Request for Bid (RFB) 25-BM11 for the City of Sun Prairie, specifically for carpet replacement at City Hall and Fire Station #1. The bid seeks a contractor to replace carpeting and luxury vinyl plank (LVP) flooring in various areas, with a questions deadline of 7/31/2025 and answers posted by 8/7/2025. The project scope includes replacing carpet in offices, high-traffic hallways, and specific areas like Office 226, while also installing LVP in the admin area's high-traffic hallways. The city prefers the work to be completed at the end of November or December to minimize disruption, with no set working hours and access badges to be provided.
Key project details include contractors being responsible for raising cubicle walls, moving desks, and working around furniture, while the city's IT department will handle electrical wires and outlets. Bathrooms and the elevator will not have flooring replaced. Baseboards at the Fire Station will be matched to those at City Hall, and the closet in Fire Station 1's Office 1 will be converted to LVP. Contractors are allowed to provide alternate flooring costs if exact LVP specifications are unavailable. The city has provided a floor plan (Attachment 3 City Hall 2nd Floor Plans) for reference, and contractors are expected to coordinate their schedule with the Facilities Supervisor.
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Text version
RFB 25-BM11
CITY HALL/FIRESTATION #1 CARPET REPLACEMENT
Questions & Answers Questions deadline 7/31/2025
Answers Posted by 8/7/2025 (answers in red)
1. Are transition strips needed between the carpet and LVP in the northwest hallway?
Yes, please add strips between doors/entry ways.
2. Will the flooring in the bathrooms be replaced at City Hall and the Fire Station?
No, flooring in all bathrooms will not be part of the replacement project.
3. Will LVP be replacing any of the current carpet?
Yes, replace the high-traffic hallway on both sides in the admin area.
4. Will contractors be responsible for raising the cubicles?
Yes, raising the cubicle walls, moving desks, and working around furniture will be done by the contractors.
5. Will contractors be responsible for moving any electrical wires/outlets?
No, our IT department will handle any electrical wires/outlets in the cubicles, offices/the conference room.
6. At City Hall, office 226 currently has LVP, will that stay or be replaced with carpet?
Please remove the LVP and replace it with carpet to match other offices.
7. What is the City’s preference on the timeframe?
If possible, work should be done at the end of November or December to take advantage of staff being out of the office for the holidays.
8. What is the City’s preference for work hours?
There are no set working hours; please communicate the contractor’s schedule with the
Facilities Supervisor.
Access badges to City Hall and the Fire Station will be provided.
9. Will the carpet in the elevator be replaced?
No, the carpet in the elevator will not be replaced.
10. Will the cables running on the carpet in conference room 215 be removed by the contractor or City staff?
City IT staff will remove cables before work is scheduled to start.
11. What are the manufacturer specs on the LVP?
12. Will the baseboards need to be replaced at the Fire Station?
Yes, please match with the baseboards at City Hall.
13. Will LVP be extended to the lounge/exercise room and sleeping quarters at Fire Station 1?
No, the lounge/exercise room and sleeping quarters will not be replaced.
14. Will the closet in Office 1 at Fire Station 1 be replaced with LVP?
Yes, the closet in Office 1 is included and should be LVP.
15. Will the LVP need a transition strip with the current LVP at Fire Station 1?
No transition strip with the current LVP at Fire Station 1.
16. Is there a scalable plan available for City Hall and Fire Station 1?
See “Attachment 3 City Hall 2nd Floor Plans”.
17. Can contractors provide an alternate flooring cost for the LVP at the front of the admin area to match the new LVP if the exact specs are not available?
Yes, that can be considered.
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