CIP Capital Project Management Software

The City of Southlake, Texas, located in Tarrant County, has issued a Request for Proposals (RFP2511B360JT250013) for a cloud-based Capital Improvement Project (CIP) Management Software platform. The procurement seeks a comprehensive software solution to manage the entire lifecycle of municipal construction projects across multiple departments, including Public Works, Community Services, and Economic Development. The software must support project types such as Roads, Water, Wastewater, Stormwater, Facilities, and Parks, with capabilities for simultaneous project management, budget tracking, timeline monitoring, and progress reporting. Evaluation criteria will focus on four key areas: 20% Project Understanding and Approach, 10% Company Experience, 40% Ability to Inherently Meet Technical Requirements, and 30% Overall Cost. The proposal submission deadline is set for 3:00 P.M. (CST) on Wednesday, December 10, 2025, with an anticipated award date of October 2026. Required technical capabilities include integration with existing city systems like GIS and financial software, configurable workflows, role-based access, and mobile tools.

The RFP does not specify explicit set-aside designations or restrictions on respondent organizations. The software solution must integrate with the city's existing technological infrastructure, including GIS, financial software, and document storage systems. While no specific budget has been preset, the city expects proposers to help define budget requirements and provide a cost-effective solution. The software must support comprehensive project management functionalities across multiple categories, including Budget & Funding, Project Closeout, Construction Phase, Design Phase, Procurement, Reporting, and System Requirements. Proposers will need to demonstrate their platform's ability to inherently support critical municipal project management functions without requiring significant customization. The procurement aims to select a modern, cloud-based platform that can streamline project delivery, improve interdepartmental coordination, and ensure transparency throughout project lifecycle stages.