Chiller Replacement – Riverside Apartments (with Alternate Bids for Boilers)

The Housing Authority of Salt Lake City (HASLC) is soliciting competitive sealed bids (IFB #26-007) for the replacement of two central chiller systems at Riverside Apartments located at 610 South 900 West in Salt Lake City, Utah. The procurement requires qualified, experienced, licensed, and insured contractors to provide turnkey chiller sales and installation services, including engineering, permits, demolition, equipment procurement, piping, electrical work, controls integration, startup, and commissioning. Bidders must submit separate pricing for each of the two existing 90-ton chillers under two distinct options: a modular system consisting of six air-cooled modular heat pump chillers or a single air-cooled/heat pump chiller alternative, with additional phased pricing to allow for individual or simultaneous replacement depending on funding availability. Key deliverables include a proposed project timeline accounting for fabrication, delivery, installation, startup, and commissioning, with all base bid work including a minimum 10-year parts warranty and minimum 12-month preventive maintenance program. Evaluation will be based on lowest responsive and responsible bidder pricing, with HASLC retaining the right to award replacement of one chiller, both chillers, specific options, or any combination thereof based on available funding. Critical deadlines include questions due by April 24, 2026, at 5:00 pm MDT; question responses due by April 29, 2026, at 5:00 pm MDT; and bid submissions due on May 4, 2026, by 5:00 pm MDT. Site walkthroughs may be scheduled by contacting Frank Jugler at 801-389-7920.

All bidders must comply with Section 3 of the Housing and Urban Development Act of 1968 regarding job training and employment opportunities for low and very low-income residents, and must submit certifications regarding debarment or suspension from federal programs and non-collusion affidavits. Required insurance documentation includes proof of commercial general liability insurance ($1,000,000 per occurrence/$3,000,000 aggregate), comprehensive automobile liability insurance ($1,000,000), and workers' compensation insurance at statutory limits, with HASLC listed as an additional insured. Bids should include optional pricing for boiler and domestic hot water equipment upgrades, as well as extended warranty options, allowing HASLC flexibility in scope based on funding availability. A liquidated damages clause of $300 per calendar day applies for unexcused delays beyond the contract completion date. HASLC is exempt from Utah sales, use, tourism, and motor vehicle rental taxes for direct material purchases, which may impact overall project costs. No specific budget range or award value is disclosed in the solicitation documents, as HASLC will make award determinations based on responsive bids received and available funding.