Certificate of Title Forms-MDOS

The Michigan Department of State (MDOS) issued Request for Proposal No. 230000001410 to procure comprehensive printing services for Michigan Certificates of Title forms, with solicitation management through the Department of Technology Management and Budget. The procurement targets Grand Traverse County and multiple Lansing City jurisdictions and seeks a single contractor to provide complete manufacturing services including paper stock procurement, integration of advanced security features, production, warehousing, and delivery of five distinct certificate of title forms: Vehicle Certificates of Title (TR-133), Branded Certificates of Title (TR-133A), Scrap Certificates of Title (TR-134), Watercraft Certificates of Title (WC-40), and Manufactured Home Certificates of Title (S-112). The contractor must produce these certificates in both continuous feed and cut sheet formats with sophisticated security enhancements including invisible embedded security fibers, fugitive ink affected by chemicals, thermochromic ink in vertical stripes, toner anchorage, prismatic coloring effects with two-color gradients, and fluorescent ink watermarks. Estimated annual quantities range from 25 units (S-112) to 3,300 units (TR-133), with six warehouse shipments required annually to Lansing, Michigan, and a reserve stock of one million sheets of unprinted security paper to be maintained. The contract term spans three base years (August 1, 2023 through September 31, 2026) with renewal options for up to three additional one-year periods at the State's discretion. The pre-proposal meeting was held March 15, 2023, with questions due March 17, 2023, by 3:00 p.m. Eastern, and the proposal deadline is April 4, 2023, at 3:00 p.m. Eastern, with an anticipated contract start date of June 12, 2023. Technical evaluation is weighted at 100 points across five criteria, with proposals scoring 80 or more points eligible for pricing consideration; evaluation will consider prior performance, total cost of ownership, and Michigan economic impact. Bidders must submit physical samples demonstrating all twelve required security features and provide pricing on a firm and fixed basis for the three base contract years using Schedule B pricing worksheets submitted on an F.O.B. Delivered basis to Lansing, Michigan.

The RFP does not identify specific set-aside designations for disadvantaged enterprises; however, the State reserves the right to consider qualified disabled veteran and service-disabled veteran-owned business status in its evaluation and award decisions. No incumbent vendors or current contractors are explicitly identified in the solicitation documents; however, the State references current title samples available from the Solicitation Manager and indicates pricing information is available through Michigan Contract Connect. The contractor must assume all responsibility for contracted activities, comply with extensive security requirements throughout manufacturing and distribution, maintain climate-controlled and secured warehousing, and meet strict service level agreements including delivery within two business days of shipping release requests and replacement of deficient certificates within 14 business days at contractor expense. Insurance requirements mandate Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation coverage, with the State named as additional insured. The State is exempt from sales and federal excise taxes, requiring bidders to exclude these from all quotes. While specific budget ranges or award values are not stated in the procurement documents, the State explicitly reserves the right to award to the responsive and responsible bidder offering the best value and is not obligated to purchase any specific quantity of certificates or any certificates at all during the contract period, creating variability in potential contract values based on actual demand.