230000001410- RFP Questions and Answers - 3-21-23 Final.pdf

Questions for RFP 230000001410- Certificate of Title Forms Due by: March 17, 2023 @ 3:00 PM ET Questions Received by noon 3/17/23 with Answers posted: March 17, 2023 Questions Received after noon on 3/17/23 with the State’s responses are denoted in red lettering. Answers posted March 21, 2023

Question

Location Page

Bidder Question State’s Response

1 General We would like to get samples of the current Titles in order to view some of the security features. Please advise how we can request those.

Bidders interested in receiving samples of the current titles should submit a request via e-mail to the Solicitation Manager including the shipping/mailing address the name of the recipient and the mailing/shipping address.

2 General Since MDOS has stated that within the next year a Cut Sheet printer will be replacing the current Continuous laser for imaging—should we be providing a separate cost for the Cut Sheet versions?

Please see the revised Schedule B- Pricing Worksheet dated 3/17/23. Provide this pricing there.

3 General Are breaks or splices allowed in the continuous product as long as they are identified on the carton?

Occasional breaks will be acceptable with appropriately labeled boxes. Splices will not be accepted

4 SOW-

Requirements

1.1 C-Security

Features. C

22 Security Features: We didn’t see a listing for invisible embedded security fibers. This is typically standard in the paper procured through Rolland. Was this missed or did you have a reason to not request that feature?

See revised Schedule A dated 3/17/23. Section 1.1., C. Security Features, Section1. Paper Stock.

5 SOW-

Requirements

1.1 C-Security

Features, 3

22 Fugitive Ink: For your fugitive ink is this an ink that can be erased if someone tries to alter the image? Or is it an ink that is affected by chemicals?

It is an ink that is affected by chemicals- Attempted chemical alteration should erase the background.

6 SOW-

Requirements

22 Thermochromic Ink: Does this need to be full length or can there be plate gaps?

Unsure of what plate gap refers to. The vertical stripe must run the full length of the Certificate

1.1 C-Security

Features, 4 of Title and must be no less than 3/16" and no more than 5/16" in width.

7 SOW-

Requirements

1.1 C-Security

Features, 6

23 Toner Anchorage: Does this form have a press coated toner coating… or is it part of the paper? Most security paper has the toner anchorage introduced while making the paper. Does this mean this paper has an additional toner anchorage varnish on the face added during printing?

The State is relying on bidders to provide the best solution. See revised Schedule A dated 3/17/23, Section 1.1., C.6. Toner Anchorage and added response box.

Question

Location Page

Bidder Question State’s Response

8 SOW-

Requirements

1.1 C-Security

Features, 7

24 Prismatic: When you refer to Prismatic is that the same as iridescent (multiple colored pantograph)? What does the circular pantograph look like? There are many different pantographs and some are specific to vendors.

Prismatic refers to 2 colors blending together vertically. For example, the outer edges of the title are green and blend into blue at the center of the title, giving it a gradient effect.

The State would like for bidders to provide, as part of the bidders’ solicitation response, samples of circular pantographs that are specific to them for the State’s consideration.

9 SOW-

Requirements

1.1 C-Security

Features, 8

24 -

Florescent Ink Watermarks: We will need to know the Sipca Ink Specification in order to ask Sipca for the pricing for this ink.

The State expects the bidders to propose the best solution based on their expertise, and price accordingly.

10 SOW-

Requirements

1.1 D- Paper

Stock in Reserve

28 Are you referring to 1MM sheets of the security paper (Not printed) or are you referring to the finished Titles? In either case-will this paper be paid in advance by MI or are

The reserve stock is for unprinted paper.

you asking that we include the cost of this reserve in our total pricing?

See revised Schedule A dated 3/17/23, Section 1.1.E. Paper Stock in Reserve and revised Schedule B- Pricing Worksheet dated 3/17/23.

11 SOW-2.4.

Delivery

37 Release Quantities: What is your typical release quantity of Titles? Also- do you typically combine releases so multiple versions are shipping at once? We need this information for the Secure Truck pricing required.

See Schedule B Worksheet.

Release quantities can vary. Maximum release is typically, 960,000 each (titles) TR133, 160,000 each TR133A, 40,000 each S112, 40,000 each TR134 and 60,000 each WC40.

Yes, multiple versions are shipped at once.

12 Section 1.1 Product

Specifications, Item C.1.b (now

d. in revised Schedule A)

21 Do we provide pricing based on continuous feed paper or cut sheet paper?

See revised Schedule B-Pricing Worksheet dated 3/17/23.

13 Section 1.1 D, Proofs

28 Please advise if the State has the existing design in EPS or if the Contractor will be required to re-create the design from scratch.

We do not have the existing design in EPS, the contractor would be responsible for the design creation.

14 Section 1.1 E.

Paper Stock in

Reserve

29 Is this paper billable to the agency upon receipt into storage at the vendor’s facility?

Where on Schedule B – Pricing Worksheet is the paper pricing to be listed?

Yes, billable upon receipt into storage at the vendors facility.

See revised Schedule B- Pricing Worksheet dated 3/17/23.

15 Section 2.7.

Meetings

41 Will the meetings be held in person or on-line video conference?

The State anticipates holding meetings via on online web conferencing.

16 Section 8.1.

Invoice

Requirements

52 What is the normal time frame for conditional acceptance from the time of receipt of shipment?

30 days is the normal time frame.

Is this 30 calendar days as stated in Item 17 of the Standard Terms and Conditions?

Are invoices payable within 45 days from receipt of shipment or from Conditional acceptance?

Invoice should be payable within 45 days from conditional acceptance.

See Schedule A, Section 8.1. Invoice Requirements and Standard Contract Terms, Section 21. Invoice and Payment.

17 Schedule B- Pricing

Worksheet

Do we base this pricing using the minimum order quantity listed it the Main Pricing Schedule?

What is the pricing of the last Award?

Can we obtain a copy of your current Certificate? If not, can you provide a digital photo of the front and back?

Will there be a major design change after the award or just a modification of the existing design?

What is the expected delivery schedule timeline after signing the contract award?

Pricing should be based on the minimum order quantity while taking into consideration the estimated annual quantity.

Current contracts can be viewed via Michigan Contract Connect and the list of contracts at the bottom of that page.

https://www.michigan.gov/dtmb/procurement/ contractconnect

See State’s Response to Question # 1.

No major design changes expected to occur after award.

Rough estimate for our next title print order would be late 2023 early 2024 depending on when paper is received.

We can not determine at this time when we would need to place another paper order.

https://www.michigan.gov/dtmb/procurement/contractconnect https://www.michigan.gov/dtmb/procurement/contractconnect