CEMINI26SB Minisplit install at SHA Sylmar Satellite Facility

The Maryland Department of Transportation State Highway Administration (MDOT SHA) is requesting bids on installation of a 42,000 BTU three-zone ductless mini split HVAC system at its Sylmar Satellite Facility in Rising Sun, Maryland under Small Business Reserve set-aside CEMINI26SB, with bids due January 6, 2026 at 1:00 p.m. This procurement is restricted to certified small businesses with 100 or fewer employees and gross sales not exceeding $3 million annually averaged over the last three years — the controlling eligibility filter.

The scope encompasses installation of three Mitsubishi HyperHeat M-Series H2i indoor units (9K BTU in office, 9K BTU in meeting room, 24K BTU in loader bay) served by a single MXZ-SM42NLHZ outdoor condenser; removal of an existing through-wall air conditioning unit from the meeting room; and preparation and sealing of wood and drywall surfaces at the resulting exterior wall opening. Substitute models and brands of comparable quality require pre-approval from SHA. All electrical work must be performed by a licensed electrician. Bidders must be licensed HVAC companies able to provide three references demonstrating ductless mini split installation experience, with the license held in the name of both the bidding company and the entity performing the work. Subcontracting is normally prohibited on small business contracts, but electrical work may be subcontracted, preferably to another small business with fewer than 100 employees; alternatively, bidders may retain electrical work in-house if they employ a licensed electrician. Bidders must pull all electrical permits and factor permitting costs into their lump sum price.

SHA will issue a single lump sum payment covering all labor, materials, equipment, permits, and subcontractor fees. The contract must be completed by June 30, 2026. Required insurance includes Commercial General Liability of $100,000 combined single limit with $300,000 annual aggregate and Workers' Compensation of $100,000 per occurrence. Questions are due January 5, 2026 at 1:00 p.m. Site inspections are available but optional; bidders may contact the Cecil County shop at 410-398-1565 to schedule a facility visit. The SHA Division 2 safety compliance officer may conduct unannounced inspections to verify OSHA and Maryland Occupational Safety and Health compliance. Bids must be submitted electronically through eMaryland Marketplace Advantage.