Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1 (optional).pdf
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- Solicitation number
- BPM054688
- Issued by
- Cecil County, Robinwood CDP, Maryland
About this file
This is a vendor feedback form issued by the State of Maryland, specifically designed to capture information from companies that choose not to bid on solicitations or wish to provide suggestions regarding the procurement process. The form serves as a tool to improve the quality and responsiveness of state solicitations and make the procurement process more business-friendly. The form applies to the solicitation for installation of a 42,000 BTU three-zone mini split HVAC system at the SHA Sylmar Satellite Facility located at 909 Telegraph Road, Rising Sun, Maryland 21911. The project includes installation of units in an office (9K), meeting room (9K), and loader bay (24K), removal of an existing through-wall air conditioning unit, surface preparation and sealing of the exterior wall opening, and electrical work to be performed by a licensed electrician. The bidder must be a licensed HVAC company with three references for ductless mini split installations, with the license held in the name of both the bidding company and the company performing the work.
The vendor feedback form provides a standardized mechanism for non-responsive bidders or concerned vendors to indicate reasons for non-participation, including insufficient capacity, unclear specifications, restrictive requirements, bonding and insurance concerns, payment schedule issues, and prior unsatisfactory experience with the State of Maryland. Vendors may also submit the form with their bids to offer suggestions or express concerns about the solicitation process. The form requires submission to the Procurement Officer with company name, contact information, and any detailed remarks. While subcontracting is normally prohibited on small business contracts, this solicitation permits subcontracting of the electrical portion preferably to another small business (fewer than 100 employees), with the bidder responsible for obtaining electrical permits and providing a single lump sum payment to SHA. Site inspections are available but optional, with potential OSHA and MOSH compliance verification by SHA's safety compliance employee during installation.
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Text version
Attachment 1. No Bid/Proposal Notice/Vendor Feedback Form effective date: July 2024
ATTACHMENT 1. NO BID/PROPOSAL NOTICE/VENDOR FEEDBACK FORM
To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please email or fax this completed form to the attention of the Procurement Officer (see Key Information Summary Sheet below for contact information).
1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:
Other commitments preclude our participation at this time
The subject of the solicitation is not something we ordinarily provide
We are inexperienced in the work/commodities required
Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)
The scope of work is beyond our present capacity
Doing business with the State is simply too complicated. (Explain in REMARKS section)
We cannot be competitive. (Explain in REMARKS section)
Time allotted for completion of the Bid/Proposal is insufficient
Start-up time is insufficient
Bonding/Insurance requirements are restrictive (Explain in REMARKS section)
Bid/Proposal requirements (other than specifications) are unreasonable or too risky (Explain in REMARKS section)
MBE or VSBE requirements (Explain in REMARKS section)
Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)
Payment schedule too slow
Solicitation Title:
Solicitation Number:
Name of Company/Firm (Bidder/Offeror):
Attachment 1. No Bid/Proposal Notice/Vendor Feedback Form effective date: July 2024
Other:
2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.)
REMARKS:
Vendor Name: ________________________________ Date: _______________________
Contact Person: _________________________________ Phone (____) _____ -
Address: ______________________________________________________________________
E-mail Address: ________________________________________________________________
File details come from the government source that posted it. Updated .