CEDOOR30SB Overhead Door Maintenance at SHA Elkton
Closed State & local contract opportunity Posted
- Solicitation number
- BPM057871
- State
- Maryland
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from emma.maryland.gov. Updated .
About this opportunity
The Maryland Department of Transportation State Highway Administration is soliciting bids on overhead door maintenance across three SHA facilities in Cecil County under IFB CEDOOR30SB, with bids due July 22, 2026 at 10:00 a.m. and questions due July 21, 2026. This is a small business reserve procurement limited to vendors certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA).
The scope covers semi-annual preventative maintenance inspections and emergency repair services for 32 overhead sectional doors ranging from 8' x 10' to 20' x 13' at the Elkton Maintenance Shop (27 doors), Sylmar Satellite Facility (3 doors), and Wards Hill Satellite Facility (2 doors). Minimum qualifications require five years of experience in overhead door maintenance and repair, at least one professional reference from the past five years, and proof of $100,000 liability insurance. No subcontracting is permitted.
The pricing structure comprises three components: hourly rates for routine maintenance and repairs performed Monday through Friday, 6:30 a.m. to 3:00 p.m. (with separate rates for Door Service Technician/Mechanic and Helper; helper assistance requires SHA pre-approval); emergency after-hours overtime rates not to exceed 1.5 times the routine hourly rate for calls after 3:00 p.m. or weekends; and a lump sum cost for semi-annual inspections and light preventative maintenance of all 32 doors (six services total over the three-year period). Bidders may propose a materials and supplies markup between 0% and 10% gross margin on parts, with SHA retaining the right to verify through receipts or commercial invoices.
The contract term is three years (36 months) or until quantities are exhausted. The State requires 24-hour availability for emergency repairs 365 days per year, response to routine calls within 24 hours, and emergency call response within three hours. Optional site visits may be scheduled with Procurement Officer Leslie Nichols at lnichols5@mdot.maryland.gov or 410-398-1565. Public bid opening occurs via Microsoft Teams on July 22, 2026 at 10:00 a.m. Award will be to the lowest responsive and responsible bidder. Bids must be submitted through eMMA. Federal funding is not involved.
Opportunity text
MDOT SHA Elkton Shop in Cecil County is soliciting bids for overhead door maintenance across its 3 facilities in this county. There is a total of 32 overhead doors. . Door sizes run from 8' x 10' to 20' to 13'. The blanket purchase order will be for a 3 year period. There are three parts to the price form. 1) Hourly pricing for maintenance work outside of the semiannual inspection. There is a rate for your mechnaic / technicial and your helper for jobs that require the assistance of a second persion. Jobs that require a helper need SHA's preapproval. Please don't send a 2-people every repair trip. Most routine work will finish by 3PM. The second price is for an emergency breakdown / after hours call (after 3PM or on the weekends). We don't anticipate using this, but wanted to list it as an option for you to charge a higher price outside of normal business hours at this facility. We are early birds, you can start working as early as 6:30 AM, but don't have to. 2) the second major type of price is the lump sum cost for inspection and light preventative mainteannce of all overhead doors. This is one lump sum to do all 32 doors across all 3 facilities. This will be done semi-annually (twice a year) for a total of 6 services across the 3 year period. 3) The final major price is direct materials and supplies markup. Choose a materials and supply markup between 0% (at cost) and 10% gross margin on parts. SHA may ask to see receipts or commerical invoice to verify markup. This helps us better compare bidders on an evan playing field.
There is no subcontracting.
The past version of this contract had man-door maintenance. That has been removed for this IFB. Now, it's just overhead doors to make a better fit for overhead door vendors' offerings / specialization.
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