Appexdix 2 - Price form instruction (for new vendors).pdf
PDF 110 KB Posted
- Solicitation number
- BPM057871
- Issued by
- Cecil County, Edgemont CDP, Maryland
About this file
This is a Price Form Instructions document issued by the Maryland Department of Transportation State Highway Administration (MDOT SHA) for the CEDOOR30SB Overhead Door Maintenance contract at the SHA Elkton Shop in Cecil County. The solicitation seeks bids for maintenance services across three facilities containing a total of 32 overhead doors ranging in size from 8' x 10' to 20' x 13'. The blanket purchase order will be for a three-year period with services including hourly labor rates for routine maintenance work, emergency breakdown and after-hours call rates, and semi-annual inspections with light preventative maintenance of all 32 doors across all three facilities for a total of six services over the contract term. The contractor may begin work as early as 6:30 AM during normal business hours, and helper assistance is available for jobs requiring two personnel with SHA's preapproval.
Bidders must submit pricing in three categories: hourly rates for mechanics/technicians and helpers for routine maintenance work; a lump sum cost for semi-annual inspections and light preventative maintenance covering all 32 doors at all three facilities; and a materials and supplies markup between 0% and 10% gross margin on parts. All prices must be entered in dollars and cents with clear decimal points, calculations rounded to the nearest cent, and all editable fields completed. Prices must be fully loaded to include all labor, profit, overhead, administrative expenses, and all other costs necessary to perform the work, with no subcontracting permitted. The instructions emphasize that failure to adhere to these requirements may result in the bid being determined non-responsive or not reasonably susceptible for selection for award.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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