Attachment-I.-Conflict-of-Interest-Affidavit (Required).pdf
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- Solicitation number
- BPM057871
- Issued by
- Cecil County, Edgemont CDP, Maryland
About this file
This is a Conflict of Interest Affidavit required for submission with bids/proposals on a Maryland Department of Transportation State Highway Administration (MDOT SHA) contract for overhead door maintenance at the SHA Elkton Shop in Cecil County. The affidavit establishes definitions and requirements pertaining to conflicts of interest for offerors, contractors, consultants, subcontractors, and their employees or agents who have authority to control or supervise contract work. The offeror must warrant that no relevant facts or circumstances create a conflict of interest, except as disclosed in the affidavit, and must immediately notify the procurement officer in writing if an actual or potential conflict of interest arises after submission. The affidavit requires the authorized representative and affiant to solemnly declare under penalties of perjury that all contents are true and correct, with signature and date fields provided for execution.
The underlying contract opportunity is a three-year blanket purchase order for maintenance services on 32 overhead doors ranging from 8' x 10' to 20' x 13' across three MDOT SHA facilities in Cecil County. Pricing consists of three components: hourly rates for maintenance work performed during normal business hours (with separate rates for mechanic/technician and helper, requiring SHA preapproval for two-person jobs); emergency breakdown/after-hours pricing for calls after 3 p.m. or weekends; and a lump sum cost for semi-annual inspection and light preventative maintenance on all 32 doors (six total services over the three-year period). Bidders must select a materials and supplies markup between 0% and 10% gross margin, with SHA reserving the right to request receipts or commercial invoices for verification. No subcontracting is permitted, and the contract scope has been limited to overhead doors only, excluding man-door maintenance from the previous contract version.
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Text version
Attachment I. Conflict of Interest Affidavit effective date: July 2024
Attachment I. Conflict of Interest Affidavit and Disclosure
Reference COMAR 21.05.08.08
A. “Conflict of interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.
B. “Person” has the meaning stated in COMAR 21.01.02.01B(64) and includes a Offeror, Contractor, consultant, or subcontractor or sub-consultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a Proposal is made.
C. The Offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.
D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain in detail — attach additional sheets if necessary):
E. The Offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the Offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the Offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the Contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE
CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE, INFORMATION, AND BELIEF.
Date: ____________________ By: ______________________________________
(Authorized Representative and Affiant)
SUBMIT THIS AFFIDAVIT WITH BID/PROPOSAL
File details come from the government source that posted it. Updated .