CCPS - Window and Partial HVAC Replacement at Brooks Administration Building
Closed State & local contract opportunity Posted
- Solicitation number
- BPM054976
- State
- Maryland
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from emma.maryland.gov. Updated .
About this opportunity
The Board of Education of Calvert County is requesting bids on window and partial HVAC replacement at Brooks Administration Building under ITB #04.031.26 LC, with bids due February 24, 2026. Pre-qualification is mandatory; completed Contractor Qualification Questionnaires were due February 9, 2026 (revised by Addendum No. 1 from the original February 4 deadline). Bidders must acknowledge receipt of all three addenda on their proposal forms to avoid disqualification.
The project scope encompasses window replacement, partial HVAC system upgrades, unit price items for concrete cutting and patching, floor leveler, brickwork repointing, wood window stools, carpet tile flooring, and suspended acoustical ceiling tiles. The Building Automation System must integrate into the existing Calvert County Public Schools Niagara N4 Framework Tridium User Interface Platform at the central office in Prince Frederick; Trane equipment may be used only if provided and fully integrated by approved BAS contractors. The contract includes asbestos management work per specification sections 02 41 19 and 02 84 00, with non-friable asbestos-containing materials permitted to be encapsulated in lieu of removal where specified. Product substitutions are not permitted during bidding; substitutions may only be considered following contract award in accordance with specification section 01 23 00. Window performance specifications and glazing thickness (minimum 6mm) are subject to manufacturer standards and wind criteria; muntin systems must be dual (exterior applied with interior flat stock).
The estimated construction cost range is $1 million to $2 million. Performance is scheduled to commence on or after June 15, 2026, with substantial completion required by October 23, 2026 (222 calendar days), organized across five phases accommodating continued building occupancy. The anticipated Notice to Proceed is March 16, 2026. Work performance is at 1305 Dares Beach Road, Prince Frederick, Maryland.
A Bid Bond is required; upon award notification, the contractor must provide a notarized letter from the surety within two working days confirming Performance and Payment Bonds. Bidders must submit an Affidavit of Qualification to Bid, Performance History Form, fully completed Unit Price Schedule, Bid Bond, and MBE documentation. A pre-bid meeting was held January 29, 2026. Questions are submitted electronically to constructionbid@calvertnet.k12.md.us with subject line "PSC #04.BOE.26LC (Brooks - Window and Partial HVAC Replacement)" and are not answered at the pre-bid meeting.
Opportunity text
BOARD OF EDUCATION OF CALVERT COUNTY 1305 Dares Beach Road Prince Frederick, MD 20678 INVITATION FOR BIDS ITB #04.031.26 LC Window and Partial HVAC Replacement at Brooks Administration Building
The Board of Education of Calvert County, Prince Frederick, MD, is soliciting proposals from pre- qualified Contractors to provide bids for the Window and Partial HVAC Replacement Project at Brooks Administration Building located at 1305 Dares Beach Road Prince Frederick, Maryland 20678. Bid Documents will be made available beginning on Friday January 16, 2026. The Invitation for Bids, including the bid specifications, drawings, and any addenda or clarifications to the bid documents are posted online at eMaryland Marketplace. Please note that all bidders must be prequalified. The Contractor's Qualification Questionnaire can be found online at www.calvertnet.k12.md.us and following the tabs: "Departments, Planning and Construction, Planning and Construction Forms". Completed qualification questionnaires are due no later than 4:00 pm on February 4th, 2026 and shall be submitted electronically or hardcopy mailed to Ms. Brittany Gibson, Planning and Construction Specialist, Calvert County Public Schools, 1305 Dares Beach Road, Prince Frederick, MD 20678, gibsonb@calvertnet.k12.md.us The ITB package is free, and vendors are encouraged to download the package online from eMaryland Marketplace. The package can also be provided upon written request via electronic mail to Mr. Sheldon Taylor at taylors@calvertnet.k12.md.us. A pre-bid meeting will be held on Thursday January 29th, 2026, 10:00 am, at Brooks Administration Building located at 1305 Dares Beach Road Prince Frederick, Maryland 20678. Questions related to the Bid Documents will not be answered at the pre-bid meeting. Any pre-bid or Bid Document questions shall be submitted via electronic mail to constructionbid@calvertnet.k12.md.us, with the subject line "PSC #04.BOE.26LC (Brooks - Window and Partial HVAC Replacement). All questions must be submitted no later than 4:00 pm on Wednesday February 11, 2026. Certified Minority Business Enterprises (MBE) are encouraged to respond to this solicitation notice. The contractor or supplier who provides materials, supplies, equipment and/or services for this construction project shall attempt to achieve the specific overall MBE goal of two percent (2%) established for this project. All prime contractors, including certified MBE firms, when submitting bids or proposals as general or prime contractors, are required to attempt to achieve this goal from certified MBE firms. There are no subgoals established for this project. However, the Contractor is encouraged to use a diverse group of subcontractors and suppliers from any and all of the various MBE classifications to meet the overall MBE participation goal. Sealed bids will be received until 11:00 am on Tuesday February 24, 2026. Immediately following the submission deadline, bids will be publicly opened and read aloud. In the event of inclement weather on the date when bids are scheduled to be opened and the CCPS administrative offices are closed, bids will be opened on the next business day at the same time as previously scheduled. Bids will be accepted until the scheduled time of opening on the next business day. Please note: Often when schools are closed due to inclement weather, administrative offices remain open. When in doubt, contact Mr. Sheldon Taylor, Supervisor of Finance - Procurement at taylors@calvertnet.k12.md.us. BY ORDER OF THE BOARD OF EDUCATION OF CALVERT COUNTY. Dr. Marcus Newsome Superintendent
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