ADDENDUM #1 04.BOE.26 LC BROOKS ADMIN BLDG.pdf

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Some sections of this document were not created by Calvert County Public Schools and cannot be made accessible. If you should require assistance in obtaining details or information contained within this document, please contact the Calvert County Public Schools Board of Education at 443-550-8000.

Jana L. Smith-Post, President Lisa M. Grenis, Vice President

Melissa M. Goshorn Paul E. Harrison Joseph L. Marchio Allison E. Jones, Student Member

1305 Dares Beach Road

Dr. Marcus Newsome Prince Frederick, MD 20678 Superintendent of Schools P 443-550-8000 • F 410-286-1358 www.calvertnet.k12.md.us

03 FEBRUARY 2026

ADDENDUM NO. 1

WINDOW AND PARTIAL HVAC REPLACEMENT

AT

BROOKS ADMINISTRATION BUILDING

PSC #04.BOE.26 LC

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents, as noted below.

Acknowledge receipt of this Addendum in the space provided on the Contractor Proposal Form. Failure to acknowledge addendum may disqualify bidder.

The bid date, time for receipt of bid, and location, remain unchanged by issuance of this addendum.

SPECIFICATIONS:

Addendum Item No.

Description

AD1.001 00 11 16 INVITATION FOR BIDS

The pre-qualification deadline has been revised.

Revise third sentence in third paragraph as follows: “Completed qualification questionnaires are due no later than 4:00pm on February 9, 2026 and shall be submitted electronically or hard copy mailed to Ms.

Brittany Gibson, Planning & Construction Specialist, CCPS at gibsonb@calvertnet.k12.md.us

AD1.002 00 21 00 INSTRUCTION TO BIDDERS

Revise Paragraph 1.5 to read as follows:

Pre-Qualification questionnaire must be completed and returned to Calvert County Public Schools no later than 4:00 pm on Monday February 9, 2026, to be considered for eligible for this Invitation to Bid.

AD1.003 00 40 00 CONTRACTOR PROPOSAL FORM

Remove and Replace Contractor Proposal Form with Revised Contractor Proposal Form, attached to this Addendum.

mailto:gibsonb@calvertnet.k12.md.us

3 FEBUARY 2026

ADDENDUM NO. 1 PAGE 2 of 2

RESPONSES TO BIDDERS’ QUESTIONS:

Addendum Item No.

Description

AD1.004 Question:

Response:

I am reaching out regarding the possibility of submitting a pre-bid substitution request for the window project. We are an architectural window manufacturer based in Texas with a strong focus on educational and historic projects. We partner with window installation professionals across the country to provide turnkey window solutions. Would your team consider accepting substitutions prior to bid. If so, I would be happy to provide the required substitution request form along with all supporting documentation to demonstrate that our product is comparable and compliant with the project requirements.

Per specification section 01 25 00, paragraph 1.1 C, substitutions of products specified in the proposed contract documents will not be considered during the bidding period. Following the award of a contract, substitutions proposed by the awarded contractor will be considered in accordance with 01 23 00, paragraph 1.3A.

AD1.005 Question:

Response:

Do you have a ROM for this project?

Between $1M and $2M.

AD1.006 Question:

Response:

Can Trane be listed as acceptable BAS vendor? Trane has controls in Calvert County Government facilities. Trane provides an open system BAS based on the ASHRAE Open Standard Protocol, BACnet. Trane is compliant with ASHRAE 135.1. Trane's BACnet Testing Laboratory Certification: https://www.bacnetinternational.net/btl/index.php?m=44.

Additionally, if both are selected, Trane Tracer controls provide advanced integration with Mitsubishi VRF System that allow visibility to additional points and provides the operator with maintenance tool views for the Mitsubishi system from the Tracer User Interface. Who has the existing control contract for the building?

As noted in specification section 23 09 00, all devices shall be capable of being integrated into the existing CCPS Niagara N4 Framework Tridium User Interface Platform installed at the CCPS central office located at Dares Beach Road in Prince Frederick. Trane may be used only if it is provided and fully integrated through one of the approved BAS contractors noted in the specifications and meets all Niagara N4 integration requirements.

END OF ADDENDUM

Attached:

Sign In Sheet: Pre-Proposal Meeting: January 29, 2026 – 2 pages Revised Contractor Proposal Form – Specification Section 00 40 00 – 4 pages https://www.bacnetinternational.net/btl/index.php?m=44

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-1

BROOKS ADMINISTRATION BUILDING CONTRACTOR PROPOSAL FORM

PSC #04.BOE.26 LC

SECTION 00 40 00

REVISED CONTRACTOR PROPOSAL FORM

Submitted by:

Complete Firm Name

Legal Firm Name

Address

City, State, Zip

Phone Number Fax #

Date

TO: The Board of Education of Calvert County

1305 Dares Beach Road Prince Frederick, Maryland 20678

The undersigned as the General Contractor, having visited the site and carefully examined the Bidding Documents and Specifications, propose to furnish all labor and materials required for:

WINDOW AND PARTIAL HVAC REPLACEMENT

AT

BROOKS ADMINISTRATION BUILDING

1305 DARES BEACH ROAD PRINCE FREDERICK, MD 20678

04.BOE.26 LC

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-2

PSC #04.BOE.26 LC

In strict accordance with the aforesaid documents within the time specified below, for the sum of:

BASE BID ($_______________ )

(amount written in words) (Window and Partial HVAC Replacement)

ADD ALTERNATE #1 ($_______________ )

(amount written in words)

(GC-1 Masonry Cleaning)

ADD ALTERNATE #2 ($_______________ )

(amount written in words)

(GC-2 ACT Ceiling at Vault Room)

ADD ALTERNATE #3 ($_______________ )

(amount written in words)

(GC-3 Replace Carpet in IT Office Suite)

UNIT PRICES

All Bidders shall complete the Unit Price Schedule below as part of the Contractor’s Proposal Form. Failure to complete ALL portions of the Unit Price Schedule will result in the submitted proposal being considered “non-responsive” and may be cause for the rejection of the Contractor’s Proposal.

The quantities for the Work identified below are unknown or otherwise unconfirmed so Unit Prices are required to compensate the Contractor for the actual quantity of Work performed. The estimated costs will either increase or decrease based on the actual quantities of repairs. This Unit Price Schedule indicates the estimated quantities to be used for bidding purposes.

Unit prices shall include the costs of all supervision, labor, equipment, materials, overhead, profit, applicable taxes, and costs for insurance and bond. These prices are based on work being completed during the period of the Contract.

Unit Price totals provided by the Bidder that remain or are otherwise unused at the completion of Work will be returned to the Owner, in full, via deductive Change Order.

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-3

PSC #04.BOE.26 LC

Unit Price Items shall be included in above Base Bid price.

UNIT PRICE SCHEDULE

ITEM DESCRIPTION

QTY TO BE INCLUDED

IN BASE BID UNIT PRICE

TOTAL: (QTY. x

UNIT PRICE)

(DISCIPLINE or CSI DIVISION)

GC-1

Cutting/Patching of Concrete Floors $_____________/SF

*GC-2 Floor Leveler 1,000 SF $_____________/SF $_____________

*GC-3

Repointing of Existing Brickwork 100 SF $_____________/SF $_____________

*GC-4

Painted Wood Window Stools 150 LF $_____________/LF $_____________

GC-5 Carpet Tile Floor Finish $_____________/SF

GC-6

Suspended Acoustical Ceiling Tiles $_____________/SF

*TOTAL OF ALL UNIT PRICE SCHEDULE ITEM BID PRICES (this total shall be included in Base Bid Price above): $_____________

1. If the undersigned is notified of the acceptance of this proposal within forty-five (45) days after the bid opening date, he agrees to execute a contract for the above-stated compensation and to guarantee the performance of this work starting on or after June 15, 2026, with completion by or NO LATER THAN September 25, 2026.

2. A Bid Bond from ____________________________________ Surety Company in the amount of $_____________________________ is enclosed.

3. Upon notification by the Owner, the undersigned shall, within two (2) working days, provide a duly notarized letter from the above Surety Company agreeing to provide Performance and Payment Bonds, if the undersigned is awarded the contract.

Failure by the bidder to provide the letter within two (2) working days after notification shall result in their bid being deemed nonresponsive and the Bid Bond shall be forfeited to the Owner as liquidated damages for such failure.

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-4

PSC #04.BOE.26 LC

By signing and submitting a bid, your firm acknowledges and agrees that it has read and understands the ITB documents and agrees to the Contract Terms and Conditions as contained herein.

Registered Maryland Contractor No.:

Firm Name:

By: Date:

Title: Email:

Addenda: # Date:

# Date:

# Date:

Contractor Proposal Checklist The following forms must be completed and submitted as part of your bid:

END OF PROPOSAL

Form or Item Included?

Affidavit of Qualification to Bid Y / N

Contractor Proposal Form Y / N

Performance History Form Y / N

Fully Completed Unit Price Schedule Y / N

Bid Bond – AIA Document A310 Y / N

MBE Attachment D Part 2 (Previously Attachment A) Y / N

MBE Attachment D Part 3 & 4 (Previously Attachment B) Y / N