ADDENDUM #2 04.BOE.26 LC BROOKS ADMIN BLDG.pdf

PDF 2 MB Posted Feb 20, 2026

Attached to: CCPS - Window and Partial HVAC Replacement at Brooks Administration Building
Solicitation number: BPM054976
Issued by: Calvert County, Maryland

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Written by GovTribe AI · Sep 15, 2026

This Addendum #2, issued by the Board of Education of Calvert County, Maryland on February 17, 2026, modifies the bidding documents for the Window and Partial HVAC Replacement Project at Brooks Administration Building (PSC #04.BOE.26 LC). The addendum revises the Contractor Proposal Form, Construction Progress Documentation specifications, and Selective Demolition specifications, and provides updated drawings including the Phasing Plan, Demolition Notes and Ceiling Plans, and Overall Floor Plans. The project involves window replacement and partial HVAC system upgrades at the administration building located at 1305 Dares Beach Road, Prince Frederick, Maryland. Work is scheduled to commence on or after June 15, 2026, and must achieve substantial completion by October 23, 2026—a 222-calendar-day window—with all punch list work and final acceptance to be completed within 30 days thereafter. The project is phased across five phases from June 2026 through October 2026 to accommodate the building's continued occupancy and operation. Bidders must acknowledge receipt of this addendum on their proposal forms, and failure to do so may result in disqualification.

The addendum addresses multiple technical and administrative clarifications, including window performance specifications, glazing thickness requirements, muntin systems, and project quality control manager responsibilities. Key responses to bidders' questions confirm that window performance specifications are acceptable, that manufacturer's standard glazing should be used to meet wind criteria with no less than 6mm thickness, and that muntins should be a dual system with exterior applied muntin and interior flat stock. The addendum confirms the anticipated Notice to Proceed is March 16, 2026, and clarifies that Calvert County Public Schools will move furniture impacting the window and PTAC unit demolition across phases, while the contractor is responsible for covering and protecting all remaining furniture. The contractor must provide a detailed Critical Path Method (CPM) construction schedule within specified timeframes, including daily construction reports submitted at weekly intervals, and must engage a qualified, full-time quality control manager with no other project responsibilities. Unit price items for concrete floor cutting/patching, floor leveler, brickwork repointing, painted wood window stools, carpet tile, and suspended acoustic ceiling tiles must be completed by all bidders as part of the proposal.

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File	Type	Posted
ADDENDUM #3 04.BOE.26 LC BROOKS ADMIN BLDG.pdf	PDF	Feb 20, 2026
04.BOE.26 BROOKS ADMIN WINDOW & PARTIAL HVAC DRAWINGS.pdf	PDF	Feb 20, 2026
04.BOE.26 BROOKS ADMIN WINDOW & PARTIAL HVAC SPECS.pdf	PDF	Feb 20, 2026
ADDENDUM #1 04.BOE.26 LC BROOKS ADMIN BLDG.pdf	PDF	Feb 20, 2026

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Web Accessibility Message

Some sections of this document were not created by Calvert County Public Schools and cannot be made accessible. If you should require assistance in obtaining details or information contained within this document, please contact the Calvert County Public Schools Board of Education at 443-550-8000.

Jana L. Smith-Post, President Lisa M. Grenis, Vice President Melissa M. Goshorn Paul E. Harrison Joseph L. Marchio Allison E. Jones, Student Member

1305 Dares Beach Road Dr. Marcus Newsome Prince Frederick, MD 20678 Superintendent of Schools P 443-550-8000 • F 410-286-1358 www.calvertnet.k12.md.us

17 FEBRUARY 2026

ADDENDUM NO. 2

WINDOW AND PARTIAL HVAC REPLACEMENT

BROOKS ADMINISTRATION BUILDING

PSC #04.BOE.26 LC

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents, as noted below.

Acknowledge receipt of this Addendum in the space provided on the Contractor Proposal Form. Failure to acknowledge addendum may disqualify bidder.

The bid date, time for receipt of bid, and location, remain unchanged by issuance of this addendum.

SPECIFICATIONS:

Addendum Item No.

Description

AD2.001 00 40 00 CONTRACTOR PROPOSAL FORM

Remove and Replace Contractor Proposal Form with Revised Contractor Proposal Form, attached to this Addendum.

AD2.002 01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

Remove and Replace Specification section 00 32 00 in its entirety, attached hereto.

AD2.003 02 41 19 SELECTIVE DEMOLITION

Remove and Replace Specification section 02 41 19 in its entirety, attached hereto.

17 FEBUARY 2026

ADDENDUM NO. 2 PAGE 2 of 4

SPECIFICATIONS (Continued):

AD2.004 00 01 01 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

Revise Paragraph 9.3.1 as follows:

The Agreement will include a stipulation that the Work be substantially complete (as defined in the Contract) within 222 calendar days, and that completion of ALL punch list work and Final Acceptance of the Work be achieved within 30 calendar days.

AD2.005 01 21 00 INSTRUCTIONS TO BIDDERS

Revise Paragraphs 1.20 and 1.21 as follows:

1.20 Work shall commence on or after Monday, June 15, 2026, and be completed no later than October 23, 2026.

1.21 The Agreement will include a stipulation that the Work be substantially complete (as defined in the Contract) within 222 calendar days, and that completion of all punch list work and Final Acceptance of the Work be achieved within 30 calendar days thereafter.

AD2.006 00 50 00 STANDARD FORM OF AGREEMENT

Revise Paragraph 3.3 as follows:

Substantial Completion shall be achieved no later than 222 calendar days after the date of commencement or date indicated as follows:

NO LATER THAN October 23, 2026, except as hereafter extended by valid written Change Order by the Owner.

AD2.007 00 73 00 SUPPLEMENTARY CONDITIONS

Revise Paragraphs 1.4 and 1.5 as follows:

1.4 Work shall start on site no later than June 15th, 2026, and be completed no later than October 23, 2026.

1.5 Part B Work shall be Substantially Complete on October 23, 2026.

DRAWINGS:

AD2.008 CS.3 PHASING PLAN

Remove Sheet CS.3 – Phasing Plan and replace with revised Sheet CS.3, attached hereto.

AD2.009 D1.1 DEMOLITION NOTES AND CEILING PLANS

Remove Sheet D1.1 – Demolition Notes and Ceiling Plans and replace with revised Sheet D1.1, attached hereto.

ADDENDUM NO. 2 PAGE 3 of 4

DRAWINGS (Continued):

AD2.010 A1.1 OVERALL FLOOR PLANS

Remove Sheet A1.1 – Overall Floor Plans and replace with revised Sheet A1.1, attached hereto.

RESPONSES TO BIDDERS’ QUESTIONS:

Addendum Item No.

Description

AD2.011

Question:

Response:

085113, 1.2, E3 & E4 Basis of Design Window Uniform Deflection Test is at 85 psf and its Uniform Load Structural test is at 127.5 psf. The specification indicates that performance requirements for these tests should be 120 psf and 180 psf, respectively. Please confirm that the BOD performance is acceptable.

BOD performance is acceptable.

AD2.012 Question:

088000, 1.4, B1, G & 2.1 A1 indicates exterior lites are to be a minimum of 6 mm.

However, 085113, 2.4, G1a indicates that lites can be 1/8" or 3/16" or 1/4". Are the insulated glass lites to be minimum?

Manufacturer’s standard glazing thickness should be used to meet wind criteria, with no less than 6mm thickness.

Manufacturer spec indicates several thicknesses.

Manufacturer to confirm.

AD2.013

The bid form indicates that the contract time is June 15, 2026, to September 25, 2026. Supplementary instructions (000101 9.3.1) indicate 224 calendar days. Lead time for the basis of design window is estimated at 126 days. With time for shop drawing submission and review, manufacturer lead time and installation time, it is not likely the contractor will accomplish the work in the June 15-September 25 time frame.

Anticipated NTP is March 16, 2026, and substantial completion date has been revised from September 25, 2026, to October 23, 2026; Final completion is 30 days after substantial completion.

Work begins onsite on June 15, 2026.

AD2.014

Who is responsible for moving the furniture?

Calvert County Public Schools will move furniture that is impacting window and existing PTAC unit demolition, across the associated phases, to accommodate the PTAC and window work. Furniture impacted by Phase 1, as noted on Sheet CS.3 shall remain in place.

Contractor is responsible for covering and protecting all furniture, furnishings, and equipment that has not been removed.

ADDENDUM NO. 2 PAGE 4 of 4

RESPONSES TO BIDDERS’ QUESTIONS (Continued):

AD2.015 Question:

Response:

Will GC have to supply a storage container for the furniture?

No.

AD2.016 Question:

Response:

Muntins – 085113, 2.4, H – The muntin is called “triple muntin system,” but on A3.2 in the drawings it states that there is no muntin between the glass. Are we to include the triple muntin with exterior applied, between glass and the interior flat stock or just an exterior applied muntin and the interior flat stock?

Muntins should be dual system with exterior applied muntin and interior flat stock.

AD2.017 Question:

Response:

On A3.2 there is a glazing legend with clear glazing, acid etched glazing, spandrel panel and laminated glazing. However, on the window elevations and building elevations, it appears as if everything is clear glazing. Please confirm.

Clear glazing is anticipated at all locations. Contractor reminded that tempered glazing locations should be coordinated with the applicable glazing codes.

AD2.018 Question:

Response:

01 40 00 – 3 indicates that the Project quality control manager shall not have other project responsibilities. Can the superintendent perform the quality control inspections?

Section 01 40 00 requires the Contractor to engage qualified full-time quality-control personnel and specifies that the Project Quality-Control Manager shall not have other Project responsibilities. The Superintendent may not perform Quality Control inspections.

The requirement for “full-time” quality-control personnel refers to a dedicated assignment to the Project and does not require continuous or full-time on-site presence, except as necessary to perform QC requirements set forth within the Contract Documents.

END OF ADDENDUM

Attached:

Drawings: CS.3, D1.1, and A1.1 Revised Specification 00 40 00 – Revised Contractor Proposal Form (4 Pages) Revised Specification 01 32 00 – Construction Progress Documentation (14 Pages) Revised Specification 02 41 19 – Selective Demolition (8 Pages)

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INSTRUCTION DEPT

MEETING ROOM BOARD ROOM

ADMINISTRATION

STAIR

DEPT

CONTRACTOR TO MAINTAIN

EGRESS AND LIFE SAFETY

PHASE 1

6/15/26 - 8/7/26

PHASE 2

8/10/26 - 9/4/26

PHASE 5

10/5/26 - 10/23/26

PHASE 3

9/8/26 - 9/18/26

PHASE 4

9/21/26 - 10/2/26

PHASE 1A*

10 DAYS

NEW MECHANICAL

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AND MEP

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0' - 0"

4' - 8"

PHASE 1A*

10 DAYS

PHASE 1*

6/15/26 - 8/7/26

PHASE 2

8/10/26 - 9/4/26

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PHASE 5

10/5/26 - 10/23/26

PHASE 2

8/10/26 - 9/4/26

PHASING GRAPHIC LEGEND

TOTAL PROJECT DURATION: 6/15/2026 - 10/23/2026

PHASE 1: 6/15/2026 - 8/7/2026

PHASE 1A: 10 DAYS W/IN PHASE 1

PHASE 2: 8/10/2026 - 9/4/2026

PHASE 3: 9/8/2026 - 9/18/2026

PHASE 4: 9/21/2026 - 10/2/2026

PHASE 5: 10/5/2026 - 10/23/2026

AIR QUALITY TESTING LOCATIONS (28)

* REFER TO SPEC SECTION 013200 PART 1.7.A.2.a.i.5

PROJECT

PLOT SCALE:

FILENAME:

DATE:

01 MM-DD-YR DESCRIPTION OF CHANGESNAME

R E V I S I O N S

ALL REPORTS, PLANS SPECIFICATIONS AND COMPUTER FILES RELATING TO THIS

PROJECT ARE THE PROPERTY OF CRABTREE, ROHRBAUGH & ASSOCIATES.

CRABTREE ROHRBAUGH & ASSOCIATES RETAINS ALL COMMON LAW, STATUTE AND

OTHER RESERVED RIGHTS INCLUDING THE COPYRIGHT THERETO. REPRODUCTION

OF THE MATERIAL HEREIN OR SUBSTANTIAL USE WITHOUT WRITTEN PERMISSION OF

CRABTREE, ROHRBAUGH & ASSOCIATES VIOLATES THE COPYRIGHT LAWS OF THE

UNITED STATES AND WILL BE SUBJECT TO LEGAL PROSECUTION.

C R

A B

R O

H R

B A

U G

O C

- A

R C

w w w .c ra -a rc hi te ct s.

co m

N, M

E, V

A W

S, W

G H

P A

1/16" = 1'-0"

PHASING PLAN

CS.3

P U

O O

N B

, C

C O

U N

, M

A N

PSC# 04.BOE.26 LCJANUARY 15, 2026

1/16" = 1'-0"CS.3

1 PHASING PLAN - MAIN LEVEL

1/16" = 1'-0"CS.3

3 PHASING PLAN - LOWER LEVEL

1/16" = 1'-0"CS.3

2 PHASING PLAN - UPPER LEVEL

2 02/17/2026 ADDENDUM #2

UP UP

5A 5A

RECORDS

(BELOW)

PARTITION WALL BELOW

PARTITION

WALL BELOW

PARTITION WALL BELOW

ETR

PARTITION

WALL BELOW

ETR

T D1

LIT

/ E

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/ E

SEE SHEET D1.2 FOR DEMOLITION OF

EXTERIOR / ELEVATION COMPONENTS

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A T

NO CEILING

DEMO

NO CEILING

DEMO

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T D1

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EXISTING STUD FRAMED

BULKHEAD TO REMAIN

EXISTING GYPSUM WALL

BOARD TO REMAIN

DEMOLISH EXISTING

ACT SYSTEM

DEMOLISH EXISTING ACT

SYSTEM

SEE ALSO ALTERATION NOTE 5D

FOR ADDITIONAL INFORMATION

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ROOM

MEDIA

DEPT

STAIR

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PROJECT

PLOT SCALE:

FILENAME:

DATE:

01 MM-DD-YR DESCRIPTION OF CHANGESNAME

R E V I S I O N S

ALL REPORTS, PLANS SPECIFICATIONS AND COMPUTER FILES RELATING TO THIS

PROJECT ARE THE PROPERTY OF CRABTREE, ROHRBAUGH & ASSOCIATES.

CRABTREE ROHRBAUGH & ASSOCIATES RETAINS ALL COMMON LAW, STATUTE AND

OTHER RESERVED RIGHTS INCLUDING THE COPYRIGHT THERETO. REPRODUCTION

OF THE MATERIAL HEREIN OR SUBSTANTIAL USE WITHOUT WRITTEN PERMISSION OF

CRABTREE, ROHRBAUGH & ASSOCIATES VIOLATES THE COPYRIGHT LAWS OF THE

UNITED STATES AND WILL BE SUBJECT TO LEGAL PROSECUTION.

C R

A B

R O

H R

B A

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w w w .c ra -a rc hi te ct s.

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As indicated

DEMOLITION NOTES AND

CEILING PLANS

D1.1

P U

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A N

PSC# 04.BOE.26 LCJANUARY 15, 2026

1/16" = 1'-0"D1.1

1 OVERALL MAIN LEVEL CEILING PLAN - DEMOLITION

1/16" = 1'-0"D1.1

2 OVERALL LOWER LEVEL CEILING PLAN - DEMOLITION

ALTERATION LEGEND

TAG REMARK

2 - WINDOW

2A REMOVE EXISTING WINDOW FRAMING SYSTEM AND ASSOCIATED COMPONENTS IN THEIR ENTIRETY. EXISTING

STOOLS / SILLS SHALL REMAIN; CLEAN AND PREP FOR PAINTING. DAMAGED SILLS, U.N.O., SHALL BE REMOVED AND REPLACED - REFER TO SECTION 012200, UNIT PRICES. PREPARE REMAINING OPENING AND ANY ADJACENT REMAINING WALL, FLOOR, & CEILING SURFACES TO RECEIVE NEW FRAMING SYSTEM OR OTHER CONSTRUCTION &

FINISHES AS SCHEDULED.

3 - DOOR

3A REMOVE EXISTING DOOR(S) AND/OR WINDOW, FRAME, HARDWARE AND ALL ASSOCIATED COMPONENTS IN THEIR

ENTIRETY. PREPARE ADJACENT REMAINING WALL, FLOOR & CEILING SURFACES FOR NEW CONSTRUCTION/INFILL

& FINISHES AS SCHEDULED.

3B REMOVE EXISTING DOOR, HARDWARE AND ALL ASSOCIATED COMPONENTS IN THEIR ENTIRETY. EXISTING DOOR FRAME TO REMAIN FOR REUSE. PREPARE EXISTING FRAME FOR NEW DOOR(S), HARDWARE AND FINISHES AS SCHEDULED. FILL ALL HOLES THAT WILL REMAIN EXPOSED UPON INSTALLATION OF NEW DOOR(S) & HARDWARE;

GRIND SMOOTH AND PREPARE FOR NEW FINISH.

3C EXISTING DOOR AND FRAME TO REMAIN. REFER TO GENERAL ALTERATION NOTES FOR PROPER PREPARATION

FOR FINISHES.

4 - FLOOR

4A REMOVE EXISTING VCT FLOOR, TRANSITION STRIPS, FASTENERS, AND RESIDUAL ADHESIVE IN THEIR ENTIRETY.

PREPARE SURFACE TO RECEIVE NEW FINISH AS SCHEDULED.

5 - CEILING

5A CAREFULLY REMOVE AND SALVAGE EXISTING CEILING TILES THAT ARE IN PRESENTABLE AND REUSABLE

CONDITION, AND SET ASIDE FOR REUSE AT DESIGNATED AREAS. REMOVE THE REMAINDER OF THE EXISTING CEILING SYSTEM IN ITS ENTIRETY INCLUDING ALL FRAMING & SUSPENSION COMPONENTS. COORDINATE WITH MECHANICAL, PLUMBING, AND ELECTRICAL DOCUMENTS FOR DEMOLITION PERTAINING TO EXISTING MEP SYSTEMS. WHERE EXISTING WALL / FASCIA SYSTEMS ARE SCHEDULED TO REMAIN (WHERE OCCUR), NEATLY CUT ALONG WALL-CEILING INTERSECTION PRIOR TO REMOVAL TO MINIMIZE DAMAGE TO THOSE FINISHES. PATCH AND PREPARE ADJACENT WALL SURFACES AS NEEDED TO ACCOMMODATE NEW CONSTRUCTION AND FINISHES.

5B TEMPORARILY REMOVE EXISTING CEILING TILES IN THE AREA SHOWN AS REQUIRED TO ACCESS AND COMPLETE WORK AS DESCRIBED IN MEP DOCUMENTS. NOTE THAT THE ACTUAL EXTENTS OF THE AREAS REQUIRING REMOVAL MAY VARY FROM WHAT IS SHOWN; SOME AREAS MAY REQUIRE MORE OR LESS TILE TO BE REMOVED THAN WHAT IS SHOWN, AND SOME ROOMS MAY NOT REQUIRE ANY WORK AT ALL; SEE MEP DOCUMENTS FOR EXACT SCOPE. EXISTING FRAMING & SUSPENSION SYSTEM TO REMAIN. ANY BROKEN, DAMAGED, OR HEAVILY DISCOLORED CEILING TILES SHALL BE REPLACED WITH TILES SALVAGED FROM NOTE 5A; MATCH SIZE, COLOR, AND TEXTURE OF REPLACED TILES TO THE LIKENESS OF THE EXISTING TILES TO THE MOST REASONABLE EXTENT

POSSIBLE.

5C EXISTING CEILING SYSTEM TO REMAIN. PRESERVE, PROTECT, AND MAINTAIN TO ORIGINAL CONDITION

THROUGHOUT DURATION OF CONSTRUCTION.

5D EXISTING GYPSUM WALLBOARD BULKHEAD ABOVE TO REMAIN; SEE DETAIL A/D1.1. PATCH AND REPAIR ANY/ALL HOLES, OPENINGS, CRACKS AND OTHER DAMAGED AREAS. PREPARE FOR NEW FINISH AS SCHEDULED.

6 - STAIR

6A COORDINATE REMOVAL OF LOWER SEGMENT OF EXISTING CONCRETE STEPS AND ITS SUPPORTING FOUNDATION

WALLS WITH STRUCTURAL. INFILL WITH SUBSOIL AS REMOVED FROM DUNNAGE FOOTING LOCATIONS AND ADD ADDITIONAL FILL AS NECESSARY SO ALL SECTIONS OF FINISH GRADE ARE NO MORE THAN 24 INCHES BELOW THE

ABUTTING LANDING TO REMAIN.

6B EXISTING CONCRETE LANDING, STEPS, FOUNDATION WALLS, AND RAILINGS TO REMAIN AS SHOWN.

D1. DASHED LINES INDICATE GENERAL EXISTING CONSTRUCTION TO BE REMOVED.

GENERAL CONTRACTOR IS RESPONSIBLE FOR FIELD VERIFYING ALL EXISTING

CONDITIONS RELATING TO THE DEMOLITION REQUIRED FOR INSTALLATION OF

NEW CONSTRUCTION SHOWN ELSEWHERE.

D2. SEE STRUCTURAL, MECHANICAL, ELECTRICAL, PLUMBING AND FOOD SERVICE

DRAWINGS FOR OTHER DEMOLITION WORK REQUIRED. ANY DEMOLITION OF

MECHANICAL, ELECTRICAL, OR PLUMBING EQUIPMENT SHOWN ON THESE

DRAWINGS, IS FOR COORDINATION ONLY. COORDINATE ALL WORK BY OTHER

CONTRACTORS INCLUDING CAPPING AND DISCONNECTING OF BUILDING

SERVICES SUCH AS WATER, WASTE, ELECTRIC, DUCTWORK, ETC.

D3. BEFORE DEMOLITION AND THROUGHOUT CONSTRUCTION, GENERAL

CONTRACTOR SHALL BE RESPONSIBLE TO REVIEW WITH OWNER'S

REPRESENTATIVE ALL ITEMS BEING REMOVED BY THEIR TRADES. ALL ITEMS

DESIGNATED DURING THIS REVIEW TO REMAIN OWNER'S PROPERTY, SHALL BE

MAINTAINED IN GOOD CONDITION AND TURNED OVER TO OWNER. ALL ITEMS

DESIGNATED TO BE REUSED AS PART OF NEW CONSTRUCTION SHALL BE

MAINTAINED IN A REUSABLE CONDITION AND STORED ON SITE BY

CONTRACTOR IN A CLEAN, DRY LOCATION UNTIL INSTALLATION. ALL

REMAINING ITEMS AND MATERIALS DEEMED TO BE TRASH SHALL BE DISPOSED

OF PROPERLY BY LAW, OFF SITE BY THE RESPONSIBLE CONTRACTOR.

D4. EXISTING CONDITIONS AS THEY APPEAR IN THESE CONTRACT DOCUMENTS

MAY VARY WITH ACTUAL CONDITIONS BECAUSE OF WORK PERFORMED WITH

OWNER'S STAFF OR BY OTHER CONTRACTORS PRIOR TO CONTRACT.

PORTIONS OF DEMOLITION WORK MAY BE INCLUDED IN THE SCOPE OF WORK

OF ANOTHER CONTRACT AND NOT PART OF THIS PROJECT. GENERAL

CONTRACTOR SHALL VERIFY THE ACTUAL SCOPE OF DEMOLITION IN THEIR

CONTRACT PRIOR TO SUBMITTING A BID.

GENERAL DEMOLITION NOTES:

D5. GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFICATION OF ALL

EXISTING BUILDING DIMENSIONS AND CONDITIONS, INCLUDING FINISHES AND

MATERIALS, SYSTEMS SHOWN AND DESIGNATED AS EXISTING ON CONTRACT

DRAWINGS PRIOR TO STARTING DEMOLITION AND CONSTRUCTION. ANY

DISCREPANCIES IN INFORMATION INDICATED ON CONTRACT DRAWINGS SHALL

BE DIRECTED IN WRITING TO THE ATTENTION OF THE ARCHITECT PRIOR TO

STARTING OF DEMOLITION AND CONSTRUCTION. VERIFICATION OF

CLEARANCES REQUIRED FOR ALL NEW EQUIPMENT, PIPING, DUCTWORK AND

RELATED COMPONENTS SHALL BE THE CONTRACTORS RESPONSIBILITY.

D6. DEMOLITION WORK SHOWN ON THE DEMOLITION CONTRACT DRAWINGS SHALL

BE FOR THE BUILDING RECEIVING MAJOR DEMOLITION WORK, AND DOES NOT

REPRESENT THE DEMOLITION FOR THE PROJECT IN ITS ENTIRETY. REFER TO

CONTRACT DRAWINGS FOR ADDITIONAL DEMOLITION WORK, IF, ANY, FOR

EACH ROOM OR BUILDING COMPONENT.

D7. GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFICATION OF ALL

DEMOLITION CONDITIONS RELATED TO ACCEPTED ALTERNATE BIDS.

INCLUDING FINISHES AND MATERIALS, SYSTEMS SHOWN AND DESIGNATED AS

EXISTING OR NEW ON THE CONTRACT DRAWINGS PRIOR TO STARTING OF

DEMOLITION AND CONSTRUCTION. ANY DISCREPANCIES IN INFORMATION

INDICATED ON CONTRACT DRAWINGS SHALL BE DIRECTED IN WRITING TO THE

ATTENTION OF THE ARCHITECT PRIOR TO STARTING OF DEMOLITION AND

CONSTRUCTION.

D8. OWNER RESERVES THE RIGHT TO SALVAGE AND REMOVE ANY EXISTING ITEMS

BEFORE START OF DEMOLITION WORK.

D9. DEMOLITION DRAWINGS INDICATE EXISTING SLABS TO BE REMOVED IN THEIR

ENTIRETY. REFER TO MECHANICAL, ELECTRICAL AND PLUMBING DRAWINGS

FOR ANY SAWCUTTING AND PATCHING OF CONCRETE SLABS THAT NEEDS TO

OCCUR AS PART OF THEIR WORK. IN ADDITION, REFER TO STRUCTURAL

DRAWINGS FOR SAWCUTTING AND PATCHING THAT NEEDS TO OCCUR TO

ACCOMMODATE INSTALLATION OF NEW FOOTINGS, PIERS ETC.

D10. GENERAL CONTRACTOR SHALL BE RESPONSIBLE TO VERIFY EXISTING LOAD

BEARING WALLS AND PROVIDE TEMPORARY SHORING AND SUPPORT UNTIL

NEW STRUCTURE CAN BE INSTALLED.

D11. GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR REMOVING AND

DISPOSING OF HAZARDOUS MATERIALS OFF-SITE IN ACCORDANCE WITH STATE

AND LOCAL LAWS.

D12. WHERE EXTERIOR WALLS ARE SCHEDULED TO BE REMOVED, THEY ARE TO BE

REMOVED DOWN TO TOPS OF EXISTING FOOTINGS. REMOVE EXISTING

FOOTINGS WHERE THEY INTERFERE WITH NEW CONSTRUCTION.

GENERAL ALTERATION NOTES:

R1. GENERAL CONTRACTOR IS RESPONSIBLE FOR VERIFICATION AND RECORDING OF

ALL EXISTING BUILDING DIMENSIONS AND CONDITIONS RELATED TO THE WORK,

INCLUDING BUT NOT LIMITED TO FINISHES, MATERIALS AND SYSTEMS SHOWN

AND DESIGNATED AS EXISTING IN CONTRACT DOCUMENTS. ANY DISCREPANCIES

FROM INFORMATION INDICATED ON CONTRACT DOCUMENTS SHALL BE

DIRECTED TO THE ATTENTION OF THE ARCHITECT. VERIFICATION OF

CLEARANCES REQUIRED FOR ALL NEW EQUIPMENT, PIPING, DUCTWORK, AND

RELATED COMPONENTS SHALL BE THE CONTRACTORS RESPONSIBILITY.

R2. GENERAL CONTRACTORS RESPONSIBILITY TO REVIEW WITH THE OWNERS

REPRESENTATIVE, ALL ITEMS REQUIRING REMOVAL BEFORE THE START OF

WORK. OWNER RESERVES THE RIGHT TO SALVAGE ANY ITEM. ALL REMAINING

ITEMS SHALL BE DISPOSED OF OFF SITE.

R3. WHERE EXISTING WALL OPENINGS ARE INDICATED TO BE CLOSED, USE

MATERIALS AND FINISHES TO MATCH ADJACENT EXISTING FINISHES, UNLESS

NOTED OTHERWISE. MASONRY SHALL BE TOOTHED INTO THE EXISTING

COURSING TO ACHIEVE A UNIFORM JOINT PATTERN TO MATCH THE EXISTING.

R4. ALL NEW MASONRY WALLS AND INFILLS THAT ARE IN CONTINUANCE WITH

EXISTING MASONRY WALLS SHALL BE TOOTHED INTO THE EXISTING COURSING

TO ACHIEVE A UNIFORM JOINT PATTERN TO MATCH THE EXISTING, UNLESS

NOTED OTHERWISE. FIELD VERIFY WALL THICKNESS.

R5. IN ALL RENOVATED AREAS OF THE WORK, THE INTENT OF THESE CONTRACT

DOCUMENTS IS TO PROVIDE A LEVEL OF QUALITY FOR ALL PATCHED SURFACES

EQUAL TO THAT OF NEW SURFACES, INCLUDING BUT NOT LIMITED TO PLASTER,

GYPSUM WALL BOARD AND MASONRY.

R6. ALL EXISTING MATERIALS AND FINISHES DISTURBED OR INTERRUPTED BY THE

WORK SHALL BE REPLACED OR "FILLED IN" TO ACHIEVE UNIFORM COLOR,

TEXTURE, PATTERN AND APPEARANCE TO MATCHING ADJACENT MATERIALS

AND FINISHES. TRANSITIONS BETWEEN EXISTING TO EXISTING AND NEW TO

EXISTING MATERIALS AND FINISHES SHALL BE ACHIEVED IN STRAIGHT

HORIZONTAL AND OR VERTICAL LINES BETWEEN DIFFERENT AND OR NEW

MATERIALS AND FINISHES.

R7. PATCH ALL HOLES IN FLOORS, WALLS AND CEILINGS, LEVEL WITH EXISTING

ADJACENT SURFACES TO RECEIVE NEW FINISHES AND/OR CONSTRUCTION TO

COMPLETE THE WORK. MATCH THE EXISTING ADJACENT MATERIALS,

PATTERNS AND FINISHES.

R8. PATCH, REPAIR OR REPLACE ALL EXISTING FINISHES AND MATERIALS

DISTURBED DURING CONSTRUCTION OR AS A RESULT OF DEMOLITION OR

REMOVAL OF AN ITEM. ALL REPAIR OR REPLACEMENT SHALL MATCH

ADJACENT EXISTING AND/OR NEW FINISHES, PATTERNS AND MATERIALS.

SEE ROOM FINISH SCHEDULE FOR NEW FINISHES.

R9. PREPARE EXISTING REMAINING WORK SUBSTRATES TO RECEIVE NEW

FINISHES AS INDICATED ON THE ROOM FINISH SCHEDULE. SUBSTRATE

PREPARATION SHALL BE IN CONFORMANCE WITH THE INSTALLATION

REQUIREMENTS OF EACH NEW FINISH.

R10. ALL WALLS SHOWN WITH MASONRY HATCHING WITHIN THE EXISTING

BUILDING SHALL BE NEW AND TOOTHED INTO EXISTING MASONRY. MATCH

EXISTING COURSING, JOINT PATTERN AND THICKNESS UNLESS NOTED

OTHERWISE.

R11. MASONRY WALLS AND INFILLS THAT ARE IN CONTINUANCE WITH EXISTING

MASONRY WALLS SHALL BE TOOTHED INTO THE EXISTING COURSING TO

ACHIEVE A UNIFORM JOINT PATTERN TO MATCH THE EXISTING WORK.

MATCH EXISTING WALL THICKNESS.

R12. AT THE DEMOLITION OF AN EXISTING ITEM, REMOVE ALL TRACES OF THE

DEMOLISHED ITEMS COMPONENTS FROM THE SURFACE OF THE REMAINING

FLOOR, WALLS AND CEILING. AT THE REMOVED FASTENERS IN ALL EXISTING

MASONRY WALLS AND FLOORS, PATCH HOLE WITH GROUT LEVEL WITH

EXISTING ADJACENT SURFACES IN ORDER TO RECEIVE NEW FINISHES.

R13. AT EXISTING FLOORS: CUT IN PLACE CONSTRUCTION TO RECEIVE NEW

WORK. REPLACE WITH MATERIALS TO MATCH EXISTING REMAINING

MATERIALS. PATCH FLUSH TO ADJACENT EXISTING ELEVATIONS. APPLY

CEMENTITIOUS UNDERLAYMENT TO PRODUCE A UNIFORM SURFACE IN ALL

AREAS RECEIVING NEW FINISHES AS INDICATED ON THE ROOM FINISH

SCHEDULE. PATCHED JOINTS SHALL NOT TELEGRAPH THRU THE NEW

FINISH. SEE DRAWINGS AND SPECIFICATIONS FOR ADDITIONAL

REQUIREMENTS AND OTHER FINISHES.

R14. AT EXISTING FLOORS: WHERE WALLS ARE SCHEDULED FOR DEMOLITION AND

EXTEND TO BELOW THE CONTINUOUS CONCRETE FLOOR SLAB, THE WALL

SHALL BE DEMOLISHED TO BELOW THE FLOOR THICKNESS. THE FLOOR SHALL

BE PATCHED WITH CONCRETE AND GRANULAR FILL TO MATCH THE EXISTING

THICKNESS, PROVIDE NEW VAPOR BARRIER TO THE PATCHED AREA. PATCH

FLUSH TO ADJACENT EXISTING ELEVATIONS. APPLY CEMENTITIOUS

UNDERLAYMENT TO PRODUCE A UNIFORM SURFACE IN ALL AREAS RECEIVING

NEW FINISH AS INDICATED ON ROOM FINISH SCHEDULE. PATCHED JOINTS SHALL

NOT TELEGRAPH THRU THE NEW FINISH.

R15. PAINT EXISTING METALS: AT EXISTING DOOR FRAMES TO REMAIN AND OTHER

PAINTED METAL COMPONENTS INDICATED. REMOVE ALL DIRT, LOOSE PAINT AND

RUST, SAND ENTIRE FRAME, PRIME AND PAINT. COLOR SELECTION BY

ARCHITECT. WHERE THE EXISTING PAINT IS INCOMPATIBLE WITH NEW PAINT

COATINGS, THE EXISTING PAINT SHALL BE COMPLETELY REMOVED.

R16. PAINT SURFACES: WHERE PATCHING OCCURS IN THE WORK OF AN EXISTING

PAINTED SURFACE, THE PATCHED AREA SHALL BE SPACKLED, PRIMED AND

INTERMEDIATE PAINT COATS APPLIED OVER THE PATCH. APPLY FINAL PAINT

COAT OVER ENTIRE UNBROKEN SURFACE CONTAINING THE PATCH. THE

UNBROKEN SURFACE SHALL BE FROM THE INTERSECTION OF THE WALL TO

FLOOR TO THE INTERSECTION OF THE WALL TO CEILING AND FROM THE

RIGHT SIDE WALL TO WALL INTERSECTION TO THE LEFT SIDE WALL TO WALL

INTERSECTION. PROVIDE ADDITIONAL SPACKLING AND/OR PAINT COATS

UNTIL THE PATCH AREAS BLEND INVISIBLY INTO THE ADJACENT EXISTING

SURFACE. UNBROKEN CEILING SURFACES SHALL BE FROM CEILING TO WALL

INTERSECTION AND OR NEW BULKHEAD CEILING ELEVATION CHANGE FOR

THE ENTIRE PERIMETER OF THE CEILING AREA. APPLY PAINT COATS AS

DESCRIBED FOR THE WALLS.

R17. AT EXISTING CERAMIC TILE: AT DEMOLISHED ITEMS AND DAMAGED AREAS,

FILL ALL HOLES IN EXISTING CERAMIC WALL AND FLOOR TILE THAT ARE UP

TO 1" WITH A COLOR EPOXY GROUT TO MATCH THE EXISTING CERAMIC TILE

COLOR. REMOVE AND REPLACE EXISTING TILES AT HOLES THAT ARE OVER

1" AND AT ALL BROKEN AND MISSING WALL AND FLOOR TILES WITH A NEW

TILE TO MATCH EXISTING COLOR AND SIZE.

1" = 1'-0"D1.1

A EXISTING BULKHEAD DEMOLITION DETAIL

1/16" = 1'-0"D1.1

3 PARTIAL MAIN LEVEL FLOOR PLAN - DEMOLITION

A2.1

A2.1 6 A2.1

A2.1

TLT

OFF

OFF OFF OFF RECEPT.

OFF

MULTI-PURPOSE ROOM

MEDIA

VAULT

OFF

OFF OFF

OFF

CONF

HR DEPT

SERVERS

PURCH DEPT

TLT

ST ST

CONF

OFF

OFF OFF

OFFOFF

OFF

OFF OFF

OFF

COPY

INSTRUCTION DEPT

MEETING ROOM

BOARD ROOM

ADMINISTRATION

STAIR

DEPT

A2.1

W3 W3 W3

W3 W3W3

W4 W4

W2W6 W6 W6

W10

W3 W3W3

W10 W10

W11

W11 W11

W11

102N

101N

110E

105S

107S

108S

9 1 /2"

- 1

0 1 /2"

9 1 /2"

2 1 /2"

- 1

1 7 /8"

REFER TO DETAILS ON SHEET

CS.2 FOR WALL AND FLOOR

INFILL AT REMOVED PTAC

UNITS; SEE MEP FOR WORK

AT MECHANICAL LOUVERS

- 7

- 5

1 1 /4"

(FULL TILE DEPTH)

50 CM, TYP.

(FULL TILE DEPTH)

50 CM, TYP.

(FULL TILE DEPTH)

50 CM, TYP.

L T

ILE

M, T

11' - 4"7' - 1"

NEW CARPET (CPT1) ALONG

FULL LENGTH OF WALL

WHERE EXISTING PTAC

UNITS ARE REMOVED, TYP.

NEW CARPET (CPT1) ALONG

FULL LENGTH OF WALL

WHERE EXISTING PTAC

UNITS ARE REMOVED, TYP.

NEW CARPET (CPT1) ALONG

FULL LENGTH OF WALL

WHERE EXISTING PTAC

UNITS ARE REMOVED, TYP.

FLOOR FINISH CONDITION UNDER EXISTING PTAC UNITS IS UNKNOWN.

IF FLOOR UNDER REMOVED PTAC UNIT IS ALREADY FINISHED,

CONTRACTOR SHALL PATCH AND REPAIR ALL SURFACES EXPOSED

BY PTAC REMOVAL. CLEAN THE IMMEDIATE FOOTPRINT OF ALL

DIRT, DEBRIS, RESIDUE, ETC., AND EXISTING FINISH SHALL REMAIN

IN PLACE.

IF FLOOR UNDER REMOVED PTAC UNIT IS UNFINISHED,

EXCESSIVELY DAMAGED, OR OTHERWISE DOES NOT MATCH THE

EXISTING ADJACENT FLOOR, PREPARE FLOOR FOR VCT INSTALL.

VCT SHALL BE PROVIDED FROM OWNER ATTIC STOCK AND

INSTALLED BY CONTRACTOR. PRIORITIZE ATTIC STOCK VCT

INSTALL IN CENTRAL CORRIDOR (SEE BELOW) IN CASE ATTIC

STOCK QUANTITY IS INSUFFICIENT.

LEA TO STRIP EXISTING VCT AND WAX BOTH NEW & EXISTING

VCT

10' - 9"

L T

ILE

M, T

CARD READER

BY OWNER

CARD READER

BY OWNER

REFER TO DETAILS ON SHEET

CS.2 FOR WALL AND FLOOR

INFILL AT REMOVED PTAC

UNITS; SEE MEP FOR WORK AT

MECHANICAL LOUVERS (TYP.)

VR-1 - SEE MEP

DOAS-1 - SEE MEP

3' - 6"

0' - 0"

RECORDS

OFF

NEW WINDOW STOOL AT THIS

LOCATION

STAIR

VR-2 - SEE MEP

DUNNAGE PLATFORM - SEE

STRUCTURAL

A1.1

ALT GC-3

BREAK

REFER TO DETAILS ON SHEET

CS.2 FOR WALL AND FLOOR

INFILL AT REMOVED PTAC

UNITS; SEE MEP FOR WORK AT

MECHANICAL LOUVERS (TYP.)

REMOVED VCT)

± 2' - 6"

(FULL DEPTH OF

NEW CARPET (CPT1) ALONG

FULL LENGTH OF WALL

WHERE EXISTING PTAC

UNITS ARE REMOVED, TYP.

A2.1

ATTIC

OFF OFF OFF OFF

OFF

OFFOFF

OFF

OFF OFF OFF

ROOF BELOW

STCONF

TLT

ATTIC

W1 W1 W1

W1 W1

W1 A2.1

TLT

PLENUM

STAIR

A2.1

SPECIAL

ED DEPT.

TLT

STO

OFF OFF OFF

OFF

OFFOFF

OFF OFF

OFF

CONF

STO

CONST. DEPT

STO

HVAC / PLUMBING

OFFICE

STO

MECH

A2.1

W12

W13

109S

106S

103W

W14

BREAK

ROOM

STO

TLT

STO

W5B

W5A

0' - 0"

4' - 8"

MAINT. DEPT

STO

-2' - 0"

STAIR

VR-1 - SEE MEP

DOAS-1 - SEE MEP

VR-2 - SEE MEP

DUNNAGE PLATFORM - SEE

STRUCTURAL

STO

OFF

DEPT

STAIR

BREAK

NEW CARPET (CPT-1)

THROUGHOUT AREA

SHOWN

PROJECT

PLOT SCALE:

FILENAME:

DATE:

01 MM-DD-YR DESCRIPTION OF CHANGESNAME

R E V I S I O N S

ALL REPORTS, PLANS SPECIFICATIONS AND COMPUTER FILES RELATING TO THIS

PROJECT ARE THE PROPERTY OF CRABTREE, ROHRBAUGH & ASSOCIATES.

CRABTREE ROHRBAUGH & ASSOCIATES RETAINS ALL COMMON LAW, STATUTE AND

OTHER RESERVED RIGHTS INCLUDING THE COPYRIGHT THERETO. REPRODUCTION

OF THE MATERIAL HEREIN OR SUBSTANTIAL USE WITHOUT WRITTEN PERMISSION OF

CRABTREE, ROHRBAUGH & ASSOCIATES VIOLATES THE COPYRIGHT LAWS OF THE

UNITED STATES AND WILL BE SUBJECT TO LEGAL PROSECUTION.

C R

A B

R O

H R

B A

U G

O C

- A

R C

w w w .c ra -a rc hi te ct s.

co m

N, M

E, V

A W

S, W

G H

P A

1/16" = 1'-0"

OVERALL FLOOR PLANS

A1.1

P U

O O

N B

, C

C O

U N

, M

A N

PSC# 04.BOE.26 LCJANUARY 15, 2026

1. COORDINATE LOCATION OF MEP EQUIPMENT, DEVICES, OUTLET BOXES, ETC.

WITH OTHER EQUIPMENT AND FINISH SCHEDULE PRIOR TO INSTALLATION.

2. ALL EXTERIOR PADS SHALL BE SLOPED 2% MAX AWAY FROM THE BUILDING TO

EDGE OF PAD. REFER TO STRUCTURAL DRAWINGS.

3. ALL WALL LAYOUT DIMENSIONS ARE FROM EXISTING FACE OF WALL UNLESS

OTHERWISE NOTED. ROOM DIMENSIONS ARE APPROXIMATE AND PROVIDED

FOR REFERENCE ONLY.

4. ARCHITECTURAL DRAWINGS MAY NOT INDICATE ALL LOCATIONS WHERE PTAC

UNITS ARE TO BE REMOVED. CONTRACTOR SHALL FIELD VERIFY EXISTING

VISIBLE WALL FINISHES AT ALL PTAC REMOVAL LOCATIONS AND UTILIZE THE

MATCHING DETAIL ON SHEET CS.2. COORDINATE WITH MEP DRAWINGS.

5. LEA TO STRIP EXISTING VCT AND WAX BOTH NEW AND EXISTING VCT.

6. WHILE EFFORTS ARE MADE IN THE DRAWINGS TO REPRESENT EXISTING

CONDITIONS AS ACCURATELY AS REASONABLE, ACTUAL FIELD CONDITIONS

MAY VARY FROM CONDITIONS SHOWN IN THE DRAWING SET. IF DESIGN

INTENT CANNOT BE COMPLETED DUE TO DISCREPANCIES BETWEEN THE

DRAWINGS AND BUILDING, THE CONTRACTOR SHALL NOTIFY THE ARCHITECT

AND AWAIT FURTHER INSTRUCTION.

GENERAL NOTES:

1/16" = 1'-0"A1.1

1 OVERALL MAIN LEVEL FLOOR PLAN

1/16" = 1'-0"A1.1

2 OVERALL UPPER LEVEL FLOOR PLAN

1/16" = 1'-0"A1.1

3 OVERALL LOWER LEVEL FLOOR PLAN

1/16" = 1'-0"A1.1

4 ALTERNATE GC-3: FLOOR FINISH PLAN

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-1

BROOKS ADMINISTRATION BUILDING REVISED CONTRACTOR PROPOSAL FORM

PSC #04.BOE.26 LC

SECTION 00 40 00

REVISED CONTRACTOR PROPOSAL FORM

Submitted by:

Complete Firm Name

Legal Firm Name

Address

City, State, Zip

Phone Number Fax #

Date

TO: The Board of Education of Calvert County

1305 Dares Beach Road Prince Frederick, Maryland 20678

The undersigned as the General Contractor, having visited the site and carefully examined the Bidding Documents and Specifications, propose to furnish all labor and materials required for:

WINDOW AND PARTIAL HVAC REPLACEMENT

BROOKS ADMINISTRATION BUILDING

1305 DARES BEACH ROAD PRINCE FREDERICK, MD 20678

04.BOE.26 LC

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-2

PSC #04.BOE.26 LC

In strict accordance with the aforesaid documents within the time specified below, for the sum of:

BASE BID ($_______________ )

(amount written in words) (Window and Partial HVAC Replacement)

ADD ALTERNATE #1 ($_______________ )

(amount written in words)

(GC-1 Masonry Cleaning)

ADD ALTERNATE #2 ($_______________ )

(amount written in words)

(GC-2 ACT Ceiling at Vault Room)

ADD ALTERNATE #3 ($_______________ )

(amount written in words)

(GC-3 Replace Carpet in IT Office Suite)

UNIT PRICES

All Bidders shall complete the Unit Price Schedule below as part of the Contractor’s Proposal Form. Failure to complete ALL portions of the Unit Price Schedule will result in the submitted proposal being considered “non-responsive” and may be cause for the rejection of the Contractor’s Proposal.

The quantities for the Work identified below are unknown or otherwise unconfirmed so Unit Prices are required to compensate the Contractor for the actual quantity of Work performed. The estimated costs will either increase or decrease based on the actual quantities of repairs. This Unit Price Schedule indicates the estimated quantities to be used for bidding purposes.

Unit prices shall include the costs of all supervision, labor, equipment, materials, overhead, profit, applicable taxes, and costs for insurance and bond. These prices are based on work being completed during the period of the Contract.

Unit Price totals provided by the Bidder that remain or are otherwise unused at the completion of Work will be returned to the Owner, in full, via deductive Change Order.

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-3

PSC #04.BOE.26 LC

Unit Price Items shall be included in above Base Bid price.

UNIT PRICE SCHEDULE

ITEM DESCRIPTION

QTY TO BE INCLUDED

IN BASE BID UNIT PRICE

TOTAL: (QTY. x

UNIT PRICE)

(DISCIPLINE or CSI DIVISION)

GC-1

Cutting/Patching of Concrete Floors $_____________/SF

*GC-2 Floor Leveler 1,000 SF $_____________/SF $_____________

*GC-3

Repointing of Existing Brickwork 100 SF $_____________/SF $_____________

*GC-4

Painted Wood Window Stools 150 LF $_____________/LF $_____________

GC-5 Carpet Tile Floor Finish $_____________/SF

GC-6

Suspended Acoustical Ceiling Tiles $_____________/SF

*TOTAL OF ALL UNIT PRICE SCHEDULE ITEM BID PRICES (this total shall be included in Base Bid Price above): $_____________

1. If the undersigned is notified of the acceptance of this proposal within forty-five (45) days after the bid opening date, he agrees to execute a contract for the above-stated compensation and to guarantee the performance of this work starting on or after June 15, 2026, with completion by or NO LATER THAN October 23, 2026.

2. A Bid Bond from ____________________________________ Surety Company in the amount of $_____________________________ is enclosed.

3. Upon notification by the Owner, the undersigned shall, within two (2) working days, provide a duly notarized letter from the above Surety Company agreeing to provide Performance and Payment Bonds, if the undersigned is awarded the contract.

Failure by the bidder to provide the letter within two (2) working days after notification shall result in their bid being deemed nonresponsive and the Bid Bond shall be forfeited to the Owner as liquidated damages for such failure.

WINDOW AND PARTIAL HVAC REPLACEMENT 00 40 00-4

PSC #04.BOE.26 LC

By signing and submitting a bid, your firm acknowledges and agrees that it has read and understands the ITB documents and agrees to the Contract Terms and Conditions as contained herein.

Registered Maryland Contractor No.:

Firm Name:

By: Date:

Title: Email:

Addenda: # Date:

# Date:

Contractor Proposal Checklist The following forms must be completed and submitted as part of your bid:

END OF PROPOSAL

Form or Item Included?

Affidavit of Qualification to Bid Y / N

Contractor Proposal Form Y / N

Performance History Form Y / N

Fully Completed Unit Price Schedule Y / N

Bid Bond – AIA Document A310 Y / N

MBE Attachment D Part 2 (Previously Attachment A) Y / N

MBE Attachment D Part 3 & 4 (Previously Attachment B) Y / N

WINDOW AND PARTIAL HVAC REPLACEMENT 01 32 00 - 1

BROOKS ADMINISTRATION BUILDING CONSTRUCTION PROGRESS DOCUMENTATION

PSC # 04.BOE.26 LC

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule

2. Daily construction reports

3. Field condition reports

4. Special reports

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 1 Section “Project Coordination”

2. Division 1 Section "Applications for Payment" for submitting the Schedule of

Values

3. Division 1 Section "Project Meetings" for submitting and distributing meeting and conference minutes

4. Division 1 Section "Quality Requirements" for submitting a schedule of tests and inspections

5. Division 1 Section "Project Record Documents" for submitting Project Record

Documents at Project closeout

6. Division 1 Section “Submittals” for procedural requirements regarding the

Submittal Schedule

7. Division 1 Section “Temporary Facilities & Controls” for the various stages of

Construction relative to temporary heat which must be identified on the Contractor’s Construction Schedule.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish dates.

WINDOW AND PARTIAL HVAC REPLACEMENT 01 32 00 - 2

PSC # 04.BOE.26 LC

2. Predecessor activity is an activity that must be completed before a given activity can be started.

B. Critical Path Method (CPM): A method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of the Project.

C. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float is not for the exclusive use or benefit of either the Owner or the Contractor.

Extensions of the time to interim milestone dates or the Contract Completion Date, under the Contract, will be granted only to the extent that equitable time adjustment to the activity or activities affected by the Contract Modification or delay, exceeds the total float of the affected or subsequent paths and extends any interim milestone date or the Contract Completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the following activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

G. Major Area: A story of construction, a separate building, or a similar significant construction element.

H. Milestone: A key or critical point in time for reference or measurement.

I. Network Diagram: A graphic diagram of a network schedule showing activities and activity relationships.

1.4 SUBMITTALS

A. Qualification Data: For firms and persons specified in "Quality Assurance" Article and in-house scheduling personnel to demonstrate their capabilities and experience.

Include lists of completed projects with project names and addresses, names and addresses of Architects and Owners, and other specified information.

B. Preliminary Construction Schedule: Submit one (1) copy in an acceptable format as determined by the Architect.

C. Contractor’s Construction Schedule: Submit one (1) paper Gantt Chart and one (1) electronic copy in its native format.

WINDOW AND PARTIAL HVAC REPLACEMENT 01 32 00 - 3

PSC # 04.BOE.26 LC

D. CPM Reports: The Contractor's Construction Schedule shall be a CPM Schedule.

Concurrent with the CPM Schedule, submit three (3) printed copies of each of the following computer-generated reports. The format for each activity in the reports shall contain an activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date and total float.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

E. Daily Construction Reports: Submit two (2) copies at weekly intervals.

F. Field Condition Reports: Submit two (2) copies at time of discovery of differing conditions.

G. Special Reports: Submit two (2) copies at time of unusual event.

1.5 QUALITY ASSURANCE

A. Scheduling Professional Qualifications: The Contractor’s Construction Schedule shall be composed and maintained by an individual having been employed for at least five years primarily as a CPM scheduler or an individual certified as a Planning and Scheduling Professional (PSP) by the Association for the Advancement of Cost Engineering (AACE). Documentation supporting compliance with these requirements shall be supplied to the Architect for review and acceptance.

B. Prescheduling Conference: Conduct conference at the Project site to comply with requirements in Division 1 Section "Project Meetings". Review methods and procedures related to the Preliminary Construction Schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Discuss constraints, including phasing, work stages, area separations and interim milestones.

2. Review delivery dates for Owner-furnished products.

3. Review time required for review of submittals and resubmittals.

4. Review requirements for tests and inspections by independent testing and inspecting agencies.

5. Review time required for completion and startup procedures.

6. Review and finalize the list of construction activities to be included in the schedule.

7. Review submittal requirements and procedures.

8. Review procedures for updating schedules.

WINDOW AND PARTIAL HVAC REPLACEMENT 01 32 00 - 4

PSC # 04.BOE.26 LC

1.6 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities.

B. Coordinate the Contractor's Construction Schedule with the Schedule of Values, List of Subcontracts, Submittal Schedule, Progress Reports, Applications for Payment and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

1.7 OWNER'S PRELIMINARY PROJECT PHASING NARRATIVE

A. Except for the normal summer and holiday schedules, the Brooks Administration Building will remain in operation, and the building will remain open to the public. As a result, the Owner has proposed a detailed Phasing Plan. It is understood that this phasing plan is preliminary in nature and is not intended to represent all the activities or possible sub-phases that may need to take place to complete construction within the Contract Time. Contractors are reminded that the main Board Room must remain in operation during scheduled meetings over the construction period.

Substantial Completion of each of the phases designated herein is considered Milestones to the overall Schedule and is subject to the provisions of Article 8 – “Time” of the General Conditions.

Total Project Duration: The Agreement will include a stipulation that the Work be substantially complete (as defined in the Contract) within 222 calendar days, and that completion of ALL punch list work and Final Acceptance of the Work be achieved within 30 calendar days.

1. Anticipated NTP: 03/16/2026.

2. Phase 1: 06/15/2026 – 08/07/2026

a. Phase 1 – General: Phase 1 Goal is to complete the ceiling removal within the designated basement and main floor areas, specific HVAC and electrical scope, as well as select window and door replacement.

i. Phase 1 scope to include:

1) Temporary Facilities

2) Ceiling removal in designated basement and main floor areas

3) Select HVAC hot water demolition and capping

4) Select HVAC ductwork removal

WINDOW AND PARTIAL HVAC REPLACEMENT 01 32 00 - 5

PSC # 04.BOE.26 LC

5) Installation of new indoor HVAC ductwork, equipment and piping as indicated (ductwork Phases 1A-1D | equipment Phase 1D*).

6) Selective window/door demolition

7) Selective floor finish demolition

8) Wall and floor patch and repair as required

9) Selective installation of new windows/doors

10) Selective installation of new floor finish

11) Selective installation of new ACT ceilings

12) Installation of new exterior HVAC equipment support structure

(Phases 1A-1D).

13) Rebalance of AHU-2

14) Installation of new outdoor HVAC equipment (Phase 1D*).

3. Phase 2: 08/10/26 – 09/04/2026

a. General: Phase 2 goal is to complete the lower and main and upper level select window and door demolition and replacement, as well as complete the select HVAC and Electrical work within the designated spaces.

b. Phase 2 scope to include:

1) Selective window/door demolition

2) Selective floor finish demolition

3) Wall and floor patch and repair as required

4) Selective installation of new windows/doors

5) Installation of new indoor HVAC ductwork, equipment and piping as indicated

6) Selective installation of new floor finish

7) Selective installation of new ACT ceilings

4. Phases 3 through 5: 09/08/26 – 10/23/2026

a. General: Phases 3 - 5 goal is to complete the balance of select window and door demolition and replacement within the designated spaces.

b. Phases 3-5 scope to include:

1) Selective window/door demolition

2) Selective floor finish demolition

3) Wall and floor patch and repair as required

4) Selective installation of new windows/doors

5) Selective installation of new floor finish

6) Selective installation of new ACT ceilings

1.8 CONTRACTOR’S CONSTRUCTION SCHEDULE, GENERAL

WINDOW AND PARTIAL HVAC REPLACEMENT 01 32 00 - 6

PSC # 04.BOE.26 LC

A. The Work under the Contract Documents shall be planned, scheduled, executed, reported and accomplished using the Critical Path Method, in workdays (excluding legal holidays). The provisions of the General Requirements are to be followed in scheduling construction activities.

B. The primary objectives of the requirements of this Section are: (1) to insure adequate planning and execution of the Work by the Contractor by having a schedule of construction activities for the Contractor and Subcontractors in initial form covering the first 120 days of construction within thirty (30) days of the Notice to Proceed and in final form within seventy-five (75) days of the Notice to Proceed; (2) to assist the Contractor in evaluating progress of the Work; (3) to provide for optimum coordination by the Contractor of their trades and Subcontractors; and (4) to permit the timely prediction or detection of events or occurrences which may affect the timely prosecution of the Work.

C. The Contractor is responsible for determining the sequence and logic of activities, the time estimates of the detailed construction activities and the means, methods, techniques and procedures to be employed with regard to the Work. The Contractor’s Construction Schedule shall represent the Contractor's best judgment of how they shall prosecute the Work in compliance with the requirements of the Contract Documents. The Contractor shall ensure that the Contractor’s Construction Schedule is current and accurate and is properly and timely monitored, updated and revised as Project conditions and the Contract Documents may require.

D. The Contractor shall consult with their major subcontractors relating to the preparation of their construction plan and the Contractor’s Construction Schedule.

Major subcontractors shall receive copies of those portions of the Contractor's Construction Schedule which relate to their Work and shall be continually advised of any updates or revisions to the Contractor’s Construction Schedule as the Work progresses. When the Contractor submits their Construction Schedule or makes any proposed updates or revisions to such Schedule, it shall be concluded by the Owner that the Contractor has consulted with and has the concurrence of their major subcontractors. The Contractor shall be solely responsible for ensuring that all subcontractors comply with the requirements of the Contractor’s Construction Schedule for their portions of the Work.

E. The Contractor shall include data relating to activities, durations and sequences as part of the Contractor's draft of the Construction Schedule. This data shall reflect the Contractor's actual construction plan for the Project and shall fully comply with all requirements of the Contract Documents.

F. It is understood and agreed that the Contractor’s Construction Schedule is to represent the Contractor's best plan and estimate for the Work; however, the Contractor acknowledges that the Contractor’s Construction Schedule may have to be revised from time-to-time as the Project proceeds. The Contractor further acknowledges and agrees that the Owner does not guarantee that: (1) The Contractor can start Work activities on the "early start" or "late start" dates or complete Work activities on the "early finish" or "late finish" dates shown in the schedule, or as same may be updated or revised; or (2) The Contractor can proceed at all times in the

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PSC # 04.BOE.26 LC

sequence established by the Contractor’s Construction Schedule, or that the Contractor can rely upon the utilization of only the resources and manpower they initially plan for the performance of the Work. Any changes, modifications or adjustments made by the Contractor to the Contractor’s Construction Schedule shall be in full compliance with all requirements of the Contract Documents.

G. The Contractor acknowledges and agrees that their Contractor’s Construction Schedule must be flexible to accommodate and allow for proper coordination.

H. The review of the Contractor’s Construction Schedule or any other schedule or plan of construction of the Contractor, does not constitute an agreement by the Owner of any start or finish date in the schedule or specific durations or sequences for activities of the Contractor; further, nothing herein shall be construed as modifying or changing, or excusing the performance of the Contractor of required portions of the Work by the…

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File details come from the government source that posted it. Updated Sep 15, 2026.