Caterpillar branded equipment maintenance, repairs, and Original Equipment Manufacturer, (OEM) parts supply services
Closed State & local contract opportunity Posted
- Solicitation number
- SS-26-00090
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 060 Automotive And Trailer Equipment And Parts
- 06074 Replacement Parts For Other Than Chrysler, Ford, General Motors, And International Harvester
- 065 Automotive And Trailer Bodies, Body Accessories, And Parts
- 545 Machinery And Hardware, Industrial
- 928 Equipment Maintenance And Repair Services For Automobiles, Trucks, Trailers, Transit Buses And Other Vehicles
- 92804 Accessories (Not Otherwise Classified) Maintenance And Repair
- 92847 General Maintenance And Repair, Vehicle (Not Otherwise Classified), To Include Oil Changes, Lubrication, Guaranteed Maintenance Programs, Etc. (See 928-88 For Tune-Ups)
- 929 Equipment Maintenance And Repair Services For Agricultural, Construction, Heavy Industrial, Material Handling, And Road And Highway Equipment
- 92950 Machinery And Heavy Hardware (Not Lawn Equipment) Maintenance And Repair
- UNSPSC codes
- 73152005 Lubrication oil service
- 72154500 Heavy equipment installation and maintenance services
- 25180000 Vehicle bodies and trailers
- 80141634 Non-fuel retailing alliance
- 26120000 Electrical wire and cable and harness
- 23000000 Industrial Manufacturing and Processing Machinery and Accessories
- 20110000 Well drilling and operation equipment
- 23100000 Raw materials processing machinery
- 23150000 Industrial process machinery and equipment and supplies
- 78181503 Oil or transmission fluid change service
Opportunity details come from hillsboroughcounty.bonfirehub.com. Updated .
About this opportunity
Hillsborough County is pursuing a sole source procurement with Ring Power Corporation for Caterpillar (CAT) branded equipment maintenance, repairs, and original equipment manufacturer (OEM) parts supply services for the Fleet Management Department. The procurement covers ongoing and as-needed maintenance for heavy equipment including excavators, loaders, engines, and related mechanical systems used across various county departments. Key requirements include utilizing genuine OEM CAT parts, employing CAT-certified technicians, following warranty-preserving repair procedures, and leveraging proprietary diagnostic capabilities. The contract is structured for a one-year period, with the county reserving the right to extend the term and adjust service scope based on evolving operational needs. The total contract value is $374,061.00, and the procurement is being executed under Section 3-205(2)(e) of the County's Procurement Policy. The solicitation was posted on December 16, 2025, with a response deadline of December 23, 2025, and contractors who believe they can provide substantially equivalent services must submit challenges through the EUNA Procurement system.
This procurement is a sole source award specifically designated for Ring Power Corporation, the only authorized CAT dealer in Hillsborough County's service territory in Florida. No specific set-aside designations for disadvantaged enterprises were mentioned in the documentation. Ring Power Corporation has been exclusively authorized by Caterpillar to supply genuine OEM parts, access proprietary diagnostic software, maintain factory specifications, and perform warranty-compliant repairs. The contract pricing structure includes various labor rates ranging from $157 to $314 per hour for different service types, with a 10% discount on OEM parts and a $145,000 lump sum allowance for miscellaneous charges. The county has built flexibility into the contract, allowing for potential term extensions, scope adjustments, and award increases in response to changing operational requirements. Existing county infrastructure includes CAT heavy equipment that requires specialized maintenance and parts, which only Ring Power Corporation can fully support within the specified service territory.
Opportunity text
Hillsborough County intends to recommend the award of a Sole Source procurement to Ring Power Corporation, in the amount of $374,061.00, for a one (1) year period, to provide ongoing and as-needed original equipment manufacturer (OEM)-certified maintenance, repairs, and genuine parts for the County's Caterpillar (CAT) equipment, for the Fleet Management Department. These services support heavy equipment such as excavators, loaders, engines, and related mechanical systems used by various departments. Required features include genuine OEM CAT parts, CAT-certified technicians, warranty-preserving repair procedures, proprietary diagnostic capability, and full compatibility with existing County CAT equipment. This procurement is being made in accordance with Section 3-205(2)(e) of the County's Procurement Policy as Ring Power Corporation is the only known authorized CAT dealer in the County's service territory of Florida and the only known vendor capable of providing OEM-certified maintenance, repairs, and parts for the County's existing CAT equipment. Ring Power Corporation has been authorized by Caterpillar to supply genuine CAT OEM parts, access proprietary diagnostic software, maintain factory specifications, and perform warranty-compliant repairs. The County reserves the right to extend the time period further, adjust the scope of services in response to changing conditions and updated requirements, and increase the resulting award accordingly. Contractors who believe that they can provide goods and services that are substantially and materially the same as those identified in the attached vendor quote, dated December 9, 2025, must submit clear and convincing information to support a challenge to the intended award. Challenges to this notice must be received no later than the Close Date of the Sole Source Project and must be submitted using the "submission" section in EUNA Procurement, formally known as Bonfire, for this particular procurement. After this date, an award will be made. The County will review properly submitted challenges (responses) to determine whether bona fide competition exists.
Files
| File | Type | Posted |
|---|---|---|
| 3-Dept Est Qtys.pdf | ||
| 2-Sole Source Letter.pdf | ||
| 1-Quote 12-12-25.pdf |
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