2-Sole Source Letter.pdf

This is a sole source authorization letter from Caterpillar Inc. confirming Ring Power Corporation as an authorized dealer for Hillsborough County, Florida. Ring Power Corporation, headquartered at 500 World Commerce Parkway in Saint Augustine, Florida, is the exclusive authorized Caterpillar dealer serving the specified service territory in Florida. The service territory encompasses counties east of and including Franklin, Liberty, and Gadsden, and those north of and including Sarasota, DeSoto, Highlands, Osceola, and Brevard. Hillsborough County intends to award a sole source procurement to Ring Power Corporation for a one-year period to provide ongoing and as-needed original equipment manufacturer (OEM)-certified maintenance, repairs, and genuine parts for the County's Caterpillar equipment, specifically supporting the Fleet Management Department's heavy equipment such as excavators, loaders, engines, and related mechanical systems. The procurement is justified under Section 3-205(2)(e) of the County's Procurement Policy, as Ring Power Corporation is the only known authorized CAT dealer in the County's service territory and the only vendor capable of providing OEM-certified services and parts for existing County equipment.

The award amount is $374,061.00 for the one-year contract period, with the County reserving the right to extend the term, adjust the scope of services, and increase the award accordingly. Ring Power Corporation has been authorized by Caterpillar to supply genuine CAT OEM parts, provide access to proprietary diagnostic software, maintain factory specifications, and perform warranty-compliant repairs. The procurement requires genuine OEM CAT parts, CAT-certified technicians, warranty-preserving repair procedures, and proprietary diagnostic capability. Contractors believing they can provide substantially and materially equivalent goods and services must submit clear and convincing information challenging the intended award no later than the close date, with submissions made through the EUNA Procurement system (formerly Bonfire). A vendor quote dated December 9, 2025, is referenced as supporting documentation for this sole source procurement.