1-Quote 12-12-25.pdf

This is a vendor quote document related to a sole source procurement opportunity with Hillsborough County, Florida, for Caterpillar branded equipment maintenance, repairs, and OEM parts supply services. The procurement supports the County's Fleet Management Department and covers ongoing and as-needed maintenance and repair services for heavy equipment including excavators, loaders, engines, and related mechanical systems utilized across various county departments. The services must be provided by an authorized CAT dealer capable of delivering OEM-certified maintenance, warranty-preserving repair procedures, proprietary diagnostic capabilities, and genuine CAT parts compatible with the County's existing equipment. The contract is structured for a one-year period with the County reserving the right to extend the term, adjust the scope of services based on changing conditions, and increase the award amount accordingly.

The intended award is in the amount of $374,061.00 to Ring Power Corporation, identified as the only known authorized CAT dealer in the County's service territory of Florida and the only vendor capable of providing OEM-certified maintenance and parts for the County's existing CAT equipment. This procurement is being pursued as a sole source under Section 3-205(2)(e) of the County's Procurement Policy based on Ring Power Corporation's exclusive authorization by Caterpillar to supply genuine OEM parts, access proprietary diagnostic software, maintain factory specifications, and perform warranty-compliant repairs. The vendor quote is dated December 9, 2025. Contractors believing they can provide substantially and materially equivalent goods and services must submit clear and convincing information to challenge the intended award by the close date of the procurement through the EUNA Procurement system.