Camera/DVR system for Jackie Withrow Hospital

The State of West Virginia Department of Health and Human Resources is seeking quotes for the procurement and installation of a complete camera and digital video recorder (DVR) system at Jackie Withrow Hospital in Beckley, West Virginia through Agency Request for Quote (ARFQ) 0506 JWH2300000001. The project requires vendors to supply and install 25 total exterior-rated, weather-proof cameras with 1080p HD or greater resolution capable of capturing a minimum 180-degree view, with 22 cameras for installation and 3 retained as replacements for damages or malfunctions. All work must include plenum-rated Cat-5 cabling covering all exterior doors, support a minimum of 30 days of recording capacity, and be completed within 60 calendar days from receipt of notice to proceed. Deliverables include a lump-sum installation price and a separate lump-sum price for a two-year parts and labor warranty with guaranteed next-business-day technician response, excluding weather-related or vandalism damages. Bidders must demonstrate a minimum of three successfully completed similar projects, possess a valid West Virginia contractor's license, obtain all necessary permits and licenses, and designate a primary contract manager available during normal business hours with all work performed Monday through Friday, 8 a.m. to 5 p.m. unless advance agency approval is obtained. Critical deadlines include a mandatory pre-bid meeting on September 8, 2022 at 1:00 PM at the hospital location, written questions due by September 12, 2022 at 1:00 PM directed to Roberta A. Wagner at (304) 558-0437, and sealed bids due by September 23, 2022 at 1:00 PM submitted to One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301.

The solicitation does not identify any set-aside designations for disadvantaged or minority-owned businesses and contains no information regarding incumbent contractors or existing camera systems requiring integration. Bidders must submit performance bonds and labor/material payment bonds each in the amount of 100% of the contract value, maintain Commercial General Liability and Automobile Liability Insurance with minimum coverage of $1,000,000 per occurrence with the State listed as an additional insured, and provide proof of West Virginia Purchasing Division registration. Additional mandatory documentation includes an Addendum Acknowledgement Form, Drug Free Workplace Affidavit, and DHHR Purchasing Affidavit confirming the vendor is not in default on monetary obligations to the state or political subdivisions. Bids must be submitted electronically through wvOASIS or in sealed form, with pricing remaining firm for the life of the contract, and the State accepts payment by electronic funds transfer or P-Card. No specific contract award value or budget range is disclosed in the solicitation documents. The contract award is contingent upon funds being appropriated by the West Virginia Legislature and will be awarded to the lowest qualified responsible bidder meeting all technical and compliance requirements.