BV ASP REQ 2026

The City of Philadelphia's Free Library is issuing a micro purchase requirement contract (BV ASP REQ 2026) for ASP supplies, with a bid submission deadline of March 25, 2026. This procurement involves the delivery of 14 total units of specified items, with 4 units designated for delivery to Adult Services & Programs at 1901 Vine Street, Room 127, and 10 units for delivery to FLP Purchasing at 1901 Vine Street, Room 167, Philadelphia, PA 19103. Bidders must submit complete quotes covering all items to be considered for award, with pricing inclusive of product costs, assembly costs, and shipping charges delivered FOB Destination Point. All bids must be submitted electronically through PHLContracts.phila.gov, with quotes remaining valid for 60 days from submission or throughout the contract term. The contract award will be made to the lowest responsive and responsible bidder, either as a whole or by line item at the City's discretion, and vendors must submit detailed item specifications with their bids and refrain from commencing any deliveries or services until receiving written notification from the department. The contract term spans 365 days from the effective date with automatic termination, and all pricing must remain firm for the specified hold period.

Vendors submitting bids are not subject to set-aside restrictions, though the City encourages participation from Local Business Entities (LBEs) and LGBTQ-certified businesses through optional data collection forms. All bidders must execute and submit a Consent and Authorization Agreement prior to bid closing, obtain a Philadelphia business tax identification number, and comply with applicable business income, net profits, and city wage taxes. Successful vendors must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum of $500,000 per occurrence, and automobile liability insurance at $300,000 per occurrence if applicable. The micro purchase budget is capped at $43,000, adjusted annually by the percentage increase in the CPI-U from January 1, 2020, to the most recently published CPI-U and rounded to the nearest thousand dollars. No incumbent vendors or existing contractors are identified in this solicitation, and vendors must certify that neither they nor their parent or subsidiary companies are indebted to the City for delinquent taxes, liens, judgments, or fees without an established payment plan.