Building 220 Bed Bug Removal - CGTS

The Oklahoma Military Department is soliciting bids for a one-time heat treatment bed bug extermination contract for Building 220 at the Camp Gruber Training Center, located in Braggs, Oklahoma, within Mayes County. The project involves comprehensive heat treatment to eliminate all bed bugs and bed bug eggs in a 20,423 square foot facility containing 8 sleeping bays, bunk beds, a kitchen, dining area, bathrooms, logistics and administration areas, and common spaces. Contractors must thoroughly inspect approximately 198 mattresses, remove and dispose of damaged mattresses, and ensure complete cleanup of bed bug remains and treatment residuals. The solicitation (Event #EV00000709) requires bidders to submit mandatory documentation including pesticide licenses, certifications, and insurance documentation. A mandatory pre-bid meeting and site visit is scheduled for May 7, 2025, at 1:00 PM CST, with written questions due by May 14, 2025, and final bid responses required through the PeopleSoft Supplier Portal by May 20, 2025, at 2:00 PM CST. The contract will be awarded using a lowest and best value criterion, primarily based on price, with a 45-day payment term and federal funding involved.

The procurement opportunity includes provisions for minority and disadvantaged business participation, with specific affirmative steps outlined in the Federal Funding Terms to ensure engagement with minority businesses, women's business enterprises, and labor surplus area firms. Potential bidders must be registered with the Oklahoma Secretary of State and comply with state requirements, including provisions related to the Disabled Veteran Business Enterprise Act. Contractors must maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability ($2,000,000 per occurrence), and Automobile Liability ($2,000,000 combined single limit). While a specific budget range is not explicitly stated, the contract is structured as a single, one-time purchase with no renewal options. Contractors must adhere to strict environmental protection guidelines, follow OSHA regulations, and possess government-issued photo identification. Successful vendors will be required to demonstrate compliance with multiple federal and state regulations, including provisions for background checks, confidentiality, and data protection, with potential contract suspension or termination clauses included in the standard terms.