Exhibit_4_-_SOW_Bed_Bug_Removal_of_Building_220.pdf
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- Attached to
- Building 220 Bed Bug Removal - CGTS
- Solicitation number
- EV00000709
- Issued by
- Mayes County, Bowring CDP, Oklahoma
About this file
This document is a Statement of Work (SOW) from the Oklahoma Military Department for the Camp Gruber Training Center, located in Braggs, Oklahoma, specifically addressing bed bug removal for Building 220. The project scope involves comprehensive heat treatment for bed bug extermination in an approximately 20,423 square foot facility, which includes 8 sleeping bays with bunk beds, a kitchen and dining area, 4 bathrooms, a logistics area, an administration area, and a common area. The contractor is required to conduct a thorough heat treatment to eliminate all bed bugs and bed bug eggs, inspect approximately 198 mattresses, remove and dispose of mattresses with rips or defects, and ensure complete cleanup of bed bug remains and treatment residuals.
The solicitation allows potential bidders to submit proposals, with the government reserving the right to award the contract to the lowest responsible bidder. Contractors must meet minimum licensing, bonding, and insurance requirements of the State of Oklahoma and provide documentation of temperature and treatment duration for each room. The work will be performed during normal business hours (7:00 a.m. - 4:30 p.m., Monday through Friday), with potential for additional hours upon request. Contractors must follow strict safety guidelines, including OSHA regulations, and be responsible for proper disposal of any hazardous waste. All contractors and crews must have government-issued photo identification and will be restricted to the project area during their work.
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OKLAHOMA MILITARY DEPARTMENT
CAMP GRUBER TRAINING CENTER
327 Central Europe Rd
6000 HWY 10
Braggs, OK 74423-0029
Bed Bug Removal of Building 220
Project Scope
Location of work: Camp Gruber Training Center Building 220, Braggs, OK 74423
1. BIDS: Potential bidders will give a proposal for bid. The government will determine if the Bid Options will be accepted based on the availability of funding. The government reserves the right to award the contract to the lowest responsible bidder; the lowest bid does not guarantee contract award. Bid proposals shall include required materials, equipment, and labor to carry out the specified requirements set forth herein. Other pertinent data that may help Camp Gruber determine the suitability of the Contractor’s proposal should be included in the bid documents to include companies standard temperature and time requirements and any specialized equipment used.
2. PROJECT SCOPE: Heat treatment for the extermination of bed bugs in building 220.
Removal and disposal of all mattresses that contain rips, holes, or other defects that may be a habitat for bed bugs or bed bug eggs. Cleanup of all bed bug remains and any residual from heat treatment equipment or processes. Reposition all furnishing in building (to exclude removed damaged mattresses) back to original layout.
2.1 Heat Treatment: Contractor will ensure the temperature of each room in building 220 (approximately 20,423 SQ FT) (See Annex 1 for layout) is raised to the appropriate level and held at that temperature for an appropriate amount of time (per industry standards) to ensure that all bed bugs and bed bug eggs are exterminated. Building 220 consists of 8 sleeping bays with bunk beds (double or single) with mattresses and wall lockers. 1 consolidated kitchen and dining area with tables, chairs, and kitchen equipment. 4 bathrooms. 1 logistics area with supply cage, desk, and chairs. 1 administration area with desks and chairs. And 1 common area consisting of stair well and entry area. Contractor shall provide Camp Gruber with documentation stating the minimum temperature and the amount of time it was held for each room.
2.2 Mattress Removal: Contractor will be responsible for inspecting approximately 198 mattresses, identifying any with rips, holes, or other defects that may be a habitat for bed bugs or bed bug eggs, and for removal and proper disposal of all mattresses with rips, holes, or other defects. Any mattress not containing defects are to remain in place.
Exhibit 4 - Statement of Work (SOW)
2.3 Cleanup: Contractor shall clean all areas of the building to remove all bed bug remains. Clean any other residual from heat treatment equipment, personnel in the building, or the processes from bed bug removal.
2.3.1 Reposition Furnishings: Contractor shall reposition all furnishings moved during the treatment or cleaning process back to their original locations (to exclude removed damaged mattresses). Contractor is not responsible for replacing damaged and removed mattresses.
3. CONTRACTOR: Shall become familiar with all details of the work and field verifies all dimensions and specifications prior to bidding and starting of the project. Contractor shall meet the minimum licensing, bonding, and insurance requirements required by the State of Oklahoma.
4. HOUSEKEEPING: The contractor shall take all possible precautions to maintain the work site in a condition that will prevent damage or injury to personnel and real property to include cleanliness of the work site and removing any debris off-site. There shall be no dumping of construction material on CGTC. The above precautions shall include protection from the elements of weather.
5. SAFETY: During progress of the work, the contractor shall protect all personnel, whether government, contractor, or civilian, from all safety hazards caused by this construction operation.
The contractor shall provide all barricades, signs, and etcetera, for controlling access to the site.
Contractor will follow guidelines set forth by the Occupational Safety and Health Administration (OSHA), and all applicable federal, state, and local regulations and codes.
6. DAMAGE TO PERSONAL PROPERTY: The contractor shall be responsible for all damage to Government and personal property caused by the negligent acts or omissions of his employees, subcontractors, or agents, during contract performance.
7. DISPOSAL OF MATERIALS: Contractor is responsible for all cleanup of building inside and outside related to work performed from start to completion of project.
8. HAZARDOUS WASTE: Waste classified as hazardous wastes under the Resource Conservations and Recovery Act shall be disposed of according to DEQ and other pertinent regulations. It is the contractor's requirement to dispose of this waste in the appropriate manner.
For reporting purposes, Contractor shall provide to Camp Gruber the final amounts of ALL materials, by type, disposed of as hazardous waste, construction waste, or recycled.
9. WORK AREA: The area of the project which is inside the above named buildings will be for the exclusive use of the contractor until work is completed and signed off by Project Manager or Facility Manager. The outside area of the building will not be for the exclusive use of the contractor. The contractor shall maintain a clean work site at all times. All construction debris shall be removed daily from the outside area of the building.
10. ELECTRICITY: Camp Gruber Training Center buildings can supply 110 single phase electricity. Contractor will supply generator if needed.
11. WATER: Water may be supplied by the Government upon request. Contractor must have all material (hoses and fittings, backflow preventer) needed to tie into water source and be responsible for water hook up and take down when project is completed.
12. FURNISHINGS: The Contractor will identify any furnishings in the project area that may be an impediment/obstacle to completion of the work during the pre-bid process. The Contractor shall remove the obstacles prior to the start of the work, and is responsible for appropriately storing and safeguarding these items for re-installation upon completion of installation of the resinous flooring system. Storage location may be on- or off-site. Prior to removal of the items, the Contractor shall provide a by-building list of items to be removed, so that Camp Gruber can track the items for inventory purposes. Upon completion of the installation of the resinous flooring system, re-installation of all items shall be in accordance with applicable codes. The Contractor shall also take appropriate measures to protect furnishings and other like items that may be near, but not in, the immediate work area (e.g., covering carpet near the work area with a drop cloth).
13. INSPECTION AND TESTS: Inspection and acceptance will be performed by the Directorate of Public Works (DPW) at Camp Gruber or assigned with assistant from the OMES Project Manager.
a. INERIM INSPECTION: An interim inspection will be conducted after the removal of the existing floor coverings. The condition of the existing slab will be evaluated and the contractor will explain the plan of action for any trouble areas.
b. FINAL INSPECTION: Upon completion of all work, the contractor shall provide a minimum of 24 hour notice to the DPW Office that they are ready for a final inspection.
c. If upon final walk-through, the work is found to be incomplete, the contractor shall proceed to complete any minor punch list items required. When punch list items are complete, a final re-inspection will be conducted. Upon satisfactory acceptance of work by the inspector, then the contractor shall submit final pay requests according to contract documents.
d. All work which shows carelessness or lack of skill in execution, or is defective due to any other cause, will be rejected and shall be redone to the satisfaction of the Owner prior to acceptance of work.
14. POST ACCESS: All contractors and crews entering Camp Gruber Training Center must have a government issued photo identification (Driver’s License, Passport with Visa). Vehicles that enter Camp Gruber Training Center must have valid registration and driver must have current driver’s license. Contractor will remain within the confines of the project area unless otherwise authorized. Contractors upon entering CGTC will drive directly to job location and are restricted from driving to other locations. When the workday is completed, contractors will drive directly to exit gate and leave CGTC.
15. SERVICE SCHEDULE AND PRE-SERVICE MEETING: A pre-servoce meeting will be scheduled after issuance of Notice to Proceed. The contractor at this meeting will provide a service schedule identifying how he/she expects to complete the project ensuring that the project stays on schedule. The contractor will also discuss the method planned for demolition/service operations. The service schedule shall show mobilization date, substantial completion, final completion and demobilization dates.
16. WORK SCHEDULE: The contractor shall have access to the work site from date of Notice to Proceed until project is complete from 7:00a.m -4:30p.m., Monday through Friday. Additional work hours and days can be accommodated upon request.
17. DELIVERIES: The contractor is solely responsible for scheduling and being present to receive materials deliveries required as a part of this project. Camp Gruber personnel will not sign for contractor's material deliveries. Deliveries should be scheduled for normal work hours between 7:00 a.m. until 4:30 p.m.
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