Bridge Ties and Tie Spacers delivered to Cass, WV

The West Virginia Department of Administration's Purchasing Division, specifically the Division of Multimodal Transportation Facilities, is conducting a Centralized Request for Quote (CRFQ) for a one-time purchase of bridge ties and tie spacers to be delivered to the Cass Locomotive Shop in Cass, West Virginia. The procurement involves three specific line items: 32 units of 8" x 9 1/2" x 10' bridge ties, 16 units of 8" x 8" x 9' 10" bridge ties, and 8 units of 4" x 8" x 10' tie spacers. All items must be Grade 1 Southern Yellow Pine, dense structural 65, creosote pressure-treated to 10# or refusal, with no daps, drillings, or other modifications. The contract will be awarded to the vendor providing the lowest overall total cost, with delivery required immediately after contract award. Technical questions are due by October 3, 2025, at 10:00 am, and the bid opening is scheduled for October 15, 2025, at 1:30 PM. Vendors must complete a Pricing Page listing unit prices multiplied by the number of units, with incomplete submissions potentially resulting in bid disqualification.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types. While the document suggests potential preferences for small, women-owned, or minority-owned businesses, no definitive set-aside provisions are outlined. No incumbent vendor is mentioned in the procurement documents. Vendors must be properly licensed and in good standing with state entities, maintain specific insurance coverages (including Commercial General Liability and Automobile Liability Insurance with minimum $100,000 per occurrence), and comply with state and federal regulations. The procurement is structured as a central purchase order for the State Rail Authority, with billing to occur at 120 Water Plant Dr in Moorefield, WV, and delivery to the Cass Locomotive Shop at 418 Railroad Dr in Cass, WV. While no specific budget range is provided in the documents, the pricing page is prepared to capture vendor-specific pricing for the bridge ties and spacers. Vendors must also be registered with the West Virginia Purchasing Division and potentially pay a $125 registration fee.