CRFQ DMT2600000003 Specifications.pdf

This Request for Quotation (RFQ) is issued by the West Virginia Purchasing Division on behalf of the Division of Multimodal Transportation Facilities to establish a contract for a one-time purchase of bridge ties and tie spacers. The solicitation includes three specific product requirements: 32 units of 8" x 9 1/2" x 10' bridge ties, 16 units of 8" x 8" x 9'10" bridge ties, and 8 units of 4" x 8" x 10' tie spacers. All items must be Grade 1 Southern Yellow Pine, dense structural 65, creosote pressure-treated to 10# or refusal, with no daps, drillings, or other modifications. The contract will be awarded to the vendor providing the lowest overall total cost as shown on the Pricing Pages, with delivery required immediately after contract award to the Cass Locomotive Shop in Cass, WV 24927.

The vendor must complete a Pricing Page listing unit prices multiplied by the number of units, with incomplete submissions potentially resulting in bid disqualification. Payment will be made in accordance with West Virginia state procedures, and the contract includes detailed provisions for delivery, returns, and potential vendor default. Specific delivery requirements include coordinating unloading and staff availability, with provisions for handling late deliveries, unacceptable items, and errors in ordering. The contract also outlines potential remedies for vendor non-compliance, including immediate contract cancellation and pursuing other legal or equitable remedies.