CRFQ DMT2600000003 Terms and Conditions.pdf

This document is a General Terms and Conditions contract template from the West Virginia Department of Administration, Purchasing Division, revised on 8/24/2023. The document outlines standard contractual provisions for state procurement, specifically designed for a One-Time Purchase contract where goods will be purchased in a set quantity as identified in accompanying specifications. The contract term will run from the issuance of the Award Document until all contracted goods are delivered, but will not extend beyond one fiscal year. Vendors must provide new, unused commodities and are required to maintain specific insurance coverages, including Commercial General Liability Insurance and Automobile Liability Insurance, each with a minimum coverage of $100,000 per occurrence.

The contract includes critical provisions regarding vendor responsibilities, including compliance with state and federal laws, licensing requirements, and ethical standards. Vendors must be licensed and in good standing with various state entities, provide necessary documentation, and adhere to specific regulations such as preferences for domestic steel and aluminum products, anti-boycott provisions, and transparency requirements. Payment will be made via electronic funds transfer or P-Card, with invoicing occurring upon receipt of goods or services. The state is exempt from federal and state taxes, and vendors are responsible for all applicable taxes. The contract also emphasizes the vendor's independent contractor status, with full responsibility for employee compensation, benefits, and associated documentation.