Boiler Chemicals & Treatment SRVS BVCF

The Colorado Department of Corrections is soliciting quotes under Documented Quote DQ 2027000132 for boiler chemicals and treatment services at Buena Vista Correctional Complex, with a mandatory site visit on November 18, 2026 at 10:00 a.m. that bidders must attend to be eligible for award. Other eligibility gates include CORE vendor registration with a W-9, and enhanced criminal background investigations, fingerprinting, and drug testing for all contractor personnel accessing facilities, completed within 30 days of award notification or the purchase order may be terminated.

The work is monthly on-site boiler water treatment at the complex in Buena Vista, Colorado, covering three E. Keeler Williams Sport steam boilers built in 1992 on a closed-loop system with automatic chemical pumps and a feedwater system. The awardee must supply all chemicals, testing supplies, equipment, and tools, maintain water chemistry through treatment programs that prevent scale and corrosion, perform monthly water testing and boiler inspections, and provide technical consultation and formal training on chemical handling and system controls. Emergency service calls require a response within 24 hours. Service representatives must hold technical degrees, certifications, or relevant boiler water treatment expertise. Pricing is submitted on a 16-line-item Exhibit D quote form on an all-inclusive basis, with no shipping, surcharges, or taxes passed to CDOC. Vendors must also furnish insurance certificates within 7 business days after the effective date and before contract issuance, with a $1,000,000 per-occurrence minimum for commercial general liability, and the coverage amounts may be negotiable depending on services provided.

No guaranteed order quantities or dollar amounts are stated. The initial term runs one year through June 30, 2027, with CDOC holding sole discretion over up to four additional one-year renewals, not to exceed five years total, contingent on fund availability. Pricing stays firm during the initial term. CDOC may consider annual increases not to exceed 2.5% for subsequent fiscal years if both parties agree. CDOC reserves the right to award multiple bidders if in the state's best interest.

Award goes to the responsible bidder whose acceptable quote is most advantageous to CDOC, with price as the primary consideration and sample quality and lead time also evaluated. Vendors that fail to deliver goods or services on three separate occasions within agreed timeframes may be deemed non-responsible and disqualified from future CDOC solicitations for three years or indefinitely.

Written inquiries are due November 23, 2026 at 12:00 p.m., with responses posted by November 25, 2026. Quotes, along with Exhibits A through G, are due November 25, 2026 at 2:00 p.m. Mountain Standard Time. CDOC anticipates a notice of intent to award on November 30, 2026, purchase order execution on December 3, 2026, and a purchase order start date of December 8, 2026.