1. Exhibit A - SOW, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000132 Boiler Chemicals & Treatment Services – BVCC

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS:

CDOC is seeking quotes from qualified bidders that can provide Boiler Chemicals and Treatment Services on site at Buena Vista Correctional Facility (BVCC) on a monthly basis.

Boiler Water Treatment services may include but are not limited to maintaining the appropriate water chemical levels for optimal performance of steam boiler system, condenser, condensate, cooling tower, or chiller water of the boiler system. Implement a treatment program which protects boilers from water scales and corrosion to prevent any malfunction or system issues. Monthly testing of water chemical composition, adding or adjusting water concentration levels, inspection of boiler functions and controls.

Consult with facility staff on operational practices, provide technical guidance and support of chemical handling, and make recommendations for system care.

The awarded bidder(s) will be expected to provide all necessary chemicals, materials, equipment, testing supplies, and tools to perform treatment services on site.

Monthly schedule of services: Services must be prescheduled, one day per month, based on CTCF - Physical Plant staff agreed upon date and time. Additional calls for testing and treatment may be requested prior to the regular monthly schedule.

Urgent service calls: Must be able and prepared to respond within 24 hours for urgent or emergency service calls. It is critical for the daily operations of the facility that the Boiler Systems at CDOC be fully operational at all times.

i. Please be advised that all bidders interested in submitting a bid/quote for these services must attend the Mandatory Site Visit scheduled for 10:00am November 18, 2026. See section 4 of the Document Quote for additional instructions and information.

3. SPECIFICATIONS:

Buena Vista Correctional Complex (BVCC) currently has three (3) E. Keeler Williams Sport steam boilers, built in 1992.

Closed loop system, blowdown two – three times every 24 hours, condensate return, hydronics delivery steam around the facility.

i. 1575 BHS, heating 492,408 square feet.

ii. Boiler Tubes: Fire tubes are used in the boilers.

iii. Natural gas is the primary fuel source, with Propane as a backup and electrical connection for controls.

Water source for Boilers: Feedwater, facility staff pre-treat water coming into the facility with water softening salt and de-alkalizer as needed.

i. Water Tower chemicals are treated by facility staff but also feed into boilers. Bidder(s) will not be treating the water in tower but will provide testing and treatment for the boilers.

Chemical Controls: Six (6) automatic pumps, LMI Colotro magnetic pumps that feed chemicals.

4. DELIVERABLES:

Water Treatment Chemicals List:

i. Boiler Water Treatment - RMA1226, Sodium Hydroxide, used to control corrosion, contains salts of poly methacrylic acid, organic dispersants, alkalinity builders and oxygen scavengers, 55 Gallon Drum.

ii. Catalyzed Oxygen Scavenger – RMA1018, Potassium hydroxide, sodium bisulfite, cobalt sulfate, concentrated liquid oxygen to prevent corrosion, 55 Gallon Drum.

iii. Steam Condensate treatment – RMA2060, Cyclohexylamine, morpholine, blended neutralizing amin used to control and prevent corrosion in condensate return lines, 55 Gallon Drum.

iv. Boiler Sludge Conditioner -RMA1284, Sodium Hydroxide, water dispersant and anti-scalant treatment to keep boiler heat transfer surface clean, 55 Gallon Drum.

Water Balancing Reagent Chemicals, Testing Kits & Supplies:

i. Cresol Red Inhibitor, to test pH Levels.

ii. Potassium Iodide/Iodide Lodate n/126 - R-0633-126, to test for SO3.

iii. Sulfuric Acid, N/10 - R-06275-10, to test for alkalinity.

iv. Total Alkalinity Indicator - R-0645, to test total alkalinity.

v. Polymer Reagent #1 - Te-7438-J for testing polymers.

vi. Polymer Reagent #2 - Te-7439-J used in conjunction with #1 for testing polymers.

vii. Conductivity Neutralizing Solution - R-7022, used to test conductivity.

viii. Acid Starch Indicator Solution – R-0725, for testing SO3.

ix. Hard Water Reagent, for testing water hardness.

x. Resin Revier, used to clean water softener resin beads.

Technical and Training Support Requirements:

i. Service representatives possess a technical degree(s), certifications, knowledge or experience, and expertise in boiler water treatment systems.

ii. Provide formal training on the handling of chemicals, automatic or manual chemical controls, care, maintenance, testing, and operation of the boiler water treatment systems.

iii. Regular consulting services upon request and at least monthly.

iv. 24-Hour response time to service calls.

5. ON SITE SERVICE LOCATION:

BVCC is located at: 15125 HWY 24 & 85, Buena Vista, CO. 81211, and is occupied by Medium

Security and High Security offenders. Some interaction or verbal contact with offenders that work in the same area may occur.

Service Technicians must have the ability to work in the space, area, near and around where the boiler system is located on the facility property to perform services.

Any employee(s) or assistant(s) of the Awarded bidder(s) working with Service Technicians that will be entering a State of Colorado Correctional Facility, must be able to pass a background check.

Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

6. CDOC RESPONSIBILITIES:

Facility staff will escort technicians and assistants through the facility while performing the monthly Boiler water treatment services.

Facility staff will coordinate and schedule the monthly services with the Awarded bidder(s).

Reasonable time will be provided for services based on the necessary services; additional work may require another service date to be scheduled.

Training and consulting services provided by awarded bidder will be received by facility staff to care for and maintain the Boiler System.

7. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

D. The CDOC may at its sole discretion elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

8. INVOICING

A. All invoices will need to be submitted via email to:

B. All invoices will be sent by the 15th of each month to the above-mentioned departments/staff via email.

9. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality.

10. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be made with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C (W9)?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Exhibit G?

Did Bidder(s) Return Attachment 1 with changes?

Does Bidder(s) have all required licenses, certifications, and insurance coverage?