Bike Month 2024 and 2025

The City of Pasadena's Transportation Department is seeking qualified consultants to plan and conduct public outreach events for Bike Month in May 2024 and May 2025. The procurement involves organizing eight total events, averaging two events per week, designed to promote cycling for all ages and abilities. Specific planned events include a Bike to Work Day pit stop near City Hall, Bike Night, Taste of Pasadena restaurant ride, Bike Shop Social Hour, Movie Night, and Pedal Party. The proposal submission deadline is February 28, 2024, at 12:00 pm, with the contract term spanning two years from the City's contract execution date. The evaluation process will utilize a comprehensive scoring methodology with weighted criteria: Proposed Solution (20%), Experience (30%), Company Staffing (15%), Cost Proposal (25%), and Local Pasadena Business preference (5%). Proposers must submit both technical and price proposals electronically through the City's eProcurement Portal, with the total proposal limited to 40 pages. Qualified consultants will be expected to demonstrate technical merit, experience with similar municipal projects, staffing capabilities, and competitive pricing.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though the proposal includes optional Project Workforce Utilization and Current Permanent Workforce Utilization forms that suggest an interest in diverse business participation. The City will award the contract to the lowest responsive and responsible bidder, considering factors beyond cost, such as technical capabilities and project experience. Proposers must comply with local ordinances including the Living Wage Ordinance and Equal Employment Opportunity provisions, and complete various required forms and certifications such as Conflict of Interest Disclosure, Non-Collusion Declaration, and Unique Entity Identifier documentation. While specific budget ranges are not detailed in the documents, the comprehensive RFP suggests a structured procurement process with multiple evaluation components. Potential bidders must be registered in the System for Award Management (SAM.gov) and possess an active Pasadena business license, with the city retaining discretion to determine the most suitable contractor for executing the Bike Month public outreach events.