Bid No. 267035 Padlocks

The City of Salem, Oregon's Contracts & Procurement Division is soliciting sealed bids for Bid No. 267035 to procure padlocks for the Department of Public Works Warehouse. The procurement seeks eleven distinct padlock items, all Master brand or approved equal, with estimated quantities ranging from 5 to 150 units per item type, totaling approximately 585 padlocks across various keying configurations and styles. The successful bidder must deliver products that are new, fully warranted by the manufacturer, and free from defects, with all manufacturer warranties transferred to the City upon delivery. Bids must be submitted electronically through Equity Hub's Bid Locker by May 20, 2026, at 11:00 a.m. local time, with public opening via Microsoft Teams, and all questions regarding specifications and requests for product substitutions or equal approvals must be received by May 13, 2026, at 5:00 p.m. The award will be made to the lowest responsive bidder based on total bid as the sole evaluation criterion, with the contract anticipated to be awarded within thirty calendar days after the bid closing date. The successful vendor will enter into a non-exclusive one-year contract commencing July 1, 2026, through June 30, 2027, with the City retaining the option to renew for four additional one-year periods subject to satisfactory performance and budget approval, with delivery expected within twenty business days of order placement to the City Warehouse at 1504 22nd Street SE, Building 30, Salem, Oregon 97302, and payment made within thirty days of invoice.

The solicitation does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting the types of organizations eligible to respond. No incumbent vendors or current contractors are identified in the available documentation, and no existing infrastructure or technology integration requirements are specified. The contract includes a firm pricing requirement for the initial term with F.O.B. delivery, and price escalation is permitted after the initial term only for documented supplier cost increases capped at fifteen percent per thirty-day period through an escalation/de-escalation clause. Federal excise taxes are excluded from pricing as the City is exempt. The vendor must maintain commercial general liability insurance with a combined single limit of not less than $2,000,000 per occurrence, naming the City as an additional insured, and is classified as an independent contractor responsible for all transportation and handling charges. Specific budget ranges or award values are not disclosed in the available bid documentation.