Bid No. 267006 Ceramic Tile Floor and Wall Cleaning

The City of Salem, Oregon's Contracts & Procurement Division is soliciting bids for ceramic tile floor and wall cleaning services across multiple municipal facilities through Bid No. 267006. The procurement encompasses cleaning labor, materials, equipment, and full-time supervision for ceramic tile floors, walls, and grout lines at ten locations including City Hall, Main Library, Salem Police Station, Center 50+, Information Technology Building, CC Media, West Salem Library, Liberty Parkade, Chemeketa Parkade, Shop Building #24, Broadway Court, and Parkway 4th & 5th Floors, with estimated square footage ranging from 210 to 6,753 square feet per location. Qualified contractors must submit unit prices for each location and service type, possess a minimum of eighteen months of experience as a licensed contractor, and maintain a truck-mounted hot water carpet extractor capable of producing 220-degree water at no less than 1200 psi. The contract is valued at a fixed sum as the full reimbursement for specified work, with costs including delivery to City locations and excluding federal excise taxes. Bidders must maintain commercial general liability and auto liability insurance with combined single limits of $2,000,000, comply with all applicable Oregon state tax laws and federal civil rights requirements, and work Monday through Friday from 5:00 p.m. to 1:00 a.m., with potential weekend and after-hours work as required. Electronic bids are due April 1, 2026, at 11:00 a.m. through Equity Hub's Bid Locker, with award anticipated within thirty calendar days of the closing date. The contract term commences July 1, 2026, and concludes June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and City approval, and prices shall remain firm throughout the initial term except for decreases, with increases at renewal limited to documentation-supported amounts not exceeding the wholesale price index.

No set-aside designations or restrictions limiting organizational eligibility have been identified in this procurement. All bidders are encouraged to submit responses to five contractor disclosure requirement questions addressing environmental violations, product liability claims, wage violations, health and retirement plans, and trade training participation; however, failure to provide health and retirement plans or evidence of training participation will not disqualify a bidder from consideration. No incumbent vendors or current contractors have been specified in the available documentation. The award will be made to the lowest responsive bidder based on total bid price, and the Services Agreement establishes the contractual framework requiring the selected contractor to comply with City and state regulations while maintaining specified insurance coverage and performing all work as defined in supporting documents.