Zoom Bid Opening Instructions 4.1.26~1.docx

This is a Zoom Bid Opening Instructions document for the City of Salem, Oregon's Contracts & Procurement Division for Bid No. 267006 concerning ceramic tile floor and wall cleaning services. The solicitation encompasses cleaning labor, materials, equipment, and full-time supervision for ceramic tile floors, walls, and grout lines at ten municipal locations, including City Hall, the Main Library, Salem Police Station, Center 50+, the Information Technology Building, CC Media, West Salem Library, Liberty Parkade, Chemeketa Parkade, Shop Building #24, Broadway Court, and Parkway 4th & 5th Floors. The affected areas range from 210 to 6,753 square feet per location. Electronic bids are due April 1, 2026, at 11:00 a.m. through Equity Hub's Bid Locker. The contract term commences July 1, 2026, and concludes June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and City approval. Work is scheduled Monday through Friday from 5:00 p.m. to 1:00 a.m., with potential weekend and after-hours work as required. Award is anticipated within thirty calendar days of the closing date.

The contract is valued as a fixed sum for all specified work, with costs including delivery to City locations and excluding federal excise taxes. Qualified contractors must possess a minimum of eighteen months of experience as a licensed contractor and maintain a truck-mounted hot water carpet extractor capable of producing 220-degree water at no less than 1200 psi. Bidders must maintain commercial general liability and auto liability insurance with combined single limits of $2,000,000, comply with all applicable Oregon state tax laws and federal civil rights requirements, and submit unit prices for each location and service type. Prices shall remain firm throughout the initial contract term except for decreases, with increases at renewal limited to documentation-supported amounts not exceeding the wholesale price index. The award will be made to the lowest responsive bidder based on total bid price. No set-aside designations or restrictions limiting organizational eligibility have been identified. All bidders are encouraged to submit responses to five contractor disclosure requirement questions; however, failure to provide health and retirement plans or evidence of training participation will not disqualify a bidder from consideration. No incumbent vendors or current contractors have been specified.