Bid no. 256112 large diameter sewer inspection

The City of Salem, Oregon, Department of Public Works is soliciting bids for large-diameter sewer inspection services covering approximately 100,000 linear feet of pipeline inspections over a two-to-five-year period, with annual work releases authorizing 20,000 to 60,000 linear feet per year. This sealed-bid procurement requires contractors to provide comprehensive video, sonar, and LIDAR data collection on sewer pipes 42 inches or greater in diameter, with inspection work scheduled between April 15 and October 31 unless otherwise approved. Successful bidders must demonstrate experience with at least three completed projects involving pipes 42 inches or larger using multi-sensor inspection equipment on floating platforms, provide NASSCO Pipeline Assessment Certification Program (PACP) certified personnel, maintain $2,000,000 in combined single limits comprehensive general liability insurance, submit three project references, and comply with all applicable traffic permits and permit fees. The contract encompasses three line items: project mobilization and reconnaissance site visits (lump sum), a $10,000 stipulated allowance for permit and railroad flagging fees, and pipeline inspection services at a unit price per linear foot to be determined by the bidder. Bids must be submitted electronically through Equity Hub's Bid Locker by 11:00 a.m. local time on March 11, 2026, with technical questions due in writing by March 4, 2026 at 5:00 p.m. local time; the public bid opening will occur via Zoom. The initial contract term runs from execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and budget approval, and award is anticipated within thirty days of bid closing.

No set-aside designations or restrictions limiting bidder eligibility to specific enterprise categories have been identified in the procurement documents. The contract does not reference any incumbent vendors or current contractors, indicating this represents a new procurement for the City of Salem. Pricing shall remain firm throughout the initial agreement term except for price decreases, with any price increase requests considered only at renewal periods and subject to wholesale price index limitations. Payment terms are Net 30 days, with no separate compensation provided for mobilization to individual manholes, traffic control, permit compliance, or restoration activities. The City reserves the right to engage multiple providers for similar services and is not obligated to assign a minimum amount of work to any single contractor. The specific total contract value or budget range is not disclosed in the available procurement documents, though the scope of approximately 100,000 linear feet of inspections over multiple years and the stipulated permit allowance of $10,000 provide indication of project scale; actual award value will depend on unit pricing submitted by bidders and the volume of work authorized through annual releases.