Zoom Bid Opening Instructions 3.11.26.docx

This is a Zoom bid opening instructions document for the City of Salem, Oregon, Department of Public Works, scheduling the public bid opening for BID NO. 256112 Large Diameter Sewer Inspection. The City is soliciting bids for comprehensive video, sonar, and LIDAR inspection services covering approximately 100,000 linear feet of sewer pipeline over a two-to-five-year period, with annual work releases authorizing 20,000 to 60,000 linear feet per year on pipes 42 inches or greater in diameter. Inspection work is scheduled between April 15 and October 31 unless otherwise approved. The sealed-bid procurement requires electronic submission through Equity Hub's Bid Locker by 11:00 a.m. Pacific Time on March 11, 2026, with technical questions due by March 4, 2026 at 5:00 p.m. The public bid opening will occur via Zoom on March 11, 2026 at 11:00 a.m. Pacific Time. The initial contract term runs from execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and budget approval, with award anticipated within thirty days of bid closing.

Pricing shall remain firm throughout the initial agreement term except for price decreases, with any price increase requests considered only at renewal periods and subject to wholesale price index limitations. Payment terms are Net 30 days. The contract encompasses three line items: project mobilization and reconnaissance site visits (lump sum), a $10,000 stipulated allowance for permit and railroad flagging fees, and pipeline inspection services at a unit price per linear foot to be determined by bidders. Successful bidders must demonstrate experience with at least three completed projects using multi-sensor inspection equipment on floating platforms, provide NASSCO Pipeline Assessment Certification Program (PACP) certified personnel, maintain $2,000,000 in combined single limits comprehensive general liability insurance, and submit three project references. No set-aside designations have been identified, and no incumbent vendors or current contractors are referenced in the procurement documents. The City reserves the right to engage multiple providers for similar services and is not obligated to assign a minimum amount of work to any single contractor.