256112 Supplemental Information Letter No. 1.pdf

This is a Supplemental Information Letter No. 1 issued by the City of Salem, Oregon, Department of Public Works for Bid No. 256112 concerning large-diameter sewer inspection services. The procurement solicits bids for approximately 100,000 linear feet of pipeline inspections to be conducted over a two-to-five-year period, with annual work releases authorizing 20,000 to 60,000 linear feet per year. The contract requires comprehensive video, sonar, and LIDAR data collection on sewer pipes 42 inches or greater in diameter, with inspection work scheduled between April 15 and October 31 unless otherwise approved. Sealed bids must be submitted electronically through Equity Hub's Bid Locker by 11:00 a.m. local time on March 11, 2026, with technical questions due in writing by March 4, 2026 at 5:00 p.m. local time; the public bid opening will occur via Zoom. The initial contract term runs from execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and budget approval. Award is anticipated within thirty days of bid closing.

The contract comprises three line items: project mobilization and reconnaissance site visits (lump sum), a $10,000 stipulated allowance for permit and railroad flagging fees, and pipeline inspection services at a unit price per linear foot to be determined by bidders. Pricing shall remain firm throughout the initial agreement term except for price decreases, with any price increase requests considered only at renewal periods and subject to wholesale price index limitations. Payment terms are Net 30 days, with no separate compensation provided for mobilization to individual manholes, traffic control, permit compliance, or restoration activities. Successful bidders must demonstrate experience with at least three completed projects involving pipes 42 inches or larger using multi-sensor inspection equipment on floating platforms, provide NASSCO Pipeline Assessment Certification Program (PACP) certified personnel, maintain $2,000,000 in combined single limits comprehensive general liability insurance, submit three project references, and comply with all applicable traffic permits and permit fees. No set-aside designations or restrictions limiting bidder eligibility to specific enterprise categories have been identified. The City reserves the right to engage multiple providers for similar services and is not obligated to assign a minimum amount of work to any single contractor.