256112 Supplemental Information Letter No. 1 with HyperLinks.pdf

This is a Supplemental Information Letter No. 1 from the City of Salem, Oregon, Department of Administrative Services and Public Works Department regarding RFP No. 256112 for large-diameter sewer inspection services. The procurement solicits bids for comprehensive video, sonar, and LIDAR data collection on sewer pipes 42 inches or greater in diameter, covering approximately 100,000 linear feet of pipeline inspections over a two-to-five-year period, with annual work releases authorizing 20,000 to 60,000 linear feet per year. Inspection work is scheduled between April 15 and October 31 unless otherwise approved. Sealed bids must be submitted electronically through Equity Hub's Bid Locker by 11:00 a.m. local time on March 11, 2026, with technical questions due by March 4, 2026 at 5:00 p.m. local time. The public bid opening will occur via Zoom. The initial contract term runs from execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and budget approval, with award anticipated within thirty days of bid closing.

The supplemental letter provides bidders with access to additional project information, including a spreadsheet listing large-diameter sewer pipelines within project scope (2026_COS_Large_Diameter_Sewer_Inspection.xlsx) and an interactive ArcGIS map displaying City of Salem sewer pipelines with public rights-of-way, aerial photos, and highlighted large-diameter pipelines. Successful bidders must demonstrate experience with at least three completed projects involving pipes 42 inches or larger using multi-sensor inspection equipment, provide NASSCO Pipeline Assessment Certification Program (PACP) certified personnel, maintain $2,000,000 in combined single limits comprehensive general liability insurance, and submit three project references. The contract includes three line items: project mobilization and reconnaissance site visits (lump sum), a $10,000 stipulated allowance for permit and railroad flagging fees, and pipeline inspection services at a unit price per linear foot to be determined by bidders. Pricing shall remain firm throughout the initial agreement term except for price decreases, with any price increase requests considered only at renewal periods subject to wholesale price index limitations. Payment terms are Net 30 days, with no separate compensation provided for mobilization to individual manholes, traffic control, permit compliance, or restoration activities.