256112 Bid Tabulation.pdf

This is a bid tabulation document for the City of Salem, Oregon, Department of Public Works' procurement of large-diameter sewer inspection services. The project encompasses approximately 100,000 linear feet of pipeline inspections over a two-to-five-year period, with annual work releases authorizing 20,000 to 60,000 linear feet per year. The procurement includes three line items: project mobilization and reconnaissance site visits (lump sum), a $10,000 stipulated allowance for permit and railroad flagging fees, and pipeline inspection services billed at a unit price per linear foot. Inspection work must be completed using video, sonar, and LIDAR technology on sewer pipes 42 inches or greater in diameter, with work scheduled between April 15 and October 31 unless otherwise approved. Bids were submitted electronically by the March 11, 2026 deadline at 11:00 a.m. local time, with the public bid opening to occur via Zoom. The initial contract term runs from execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and budget approval.

Two vendors submitted bids: RedZone Robotics of Warrendale, Pennsylvania, with a total bid of $380,000.00, and National Plant Services Inc. of Long Beach, California, with a total bid of $350,200.00. RedZone Robotics submitted unit prices of $25,000 for mobilization, $10,000 for permit fees, and $11.50 per linear foot for pipeline inspection (345,000 linear feet at $11.50 = $345,000). National Plant Services Inc. submitted unit prices of $19,200 for mobilization, $10,000 for permit fees, and $10.70 per linear foot for pipeline inspection (321,000 linear feet at $10.70 = $321,000). A third bidder line appears incomplete with no pricing information provided. Pricing shall remain firm throughout the initial agreement term except for price decreases, with any price increase requests considered only at renewal periods and subject to wholesale price index limitations. Payment terms are Net 30 days. Award was anticipated within thirty days of bid closing, and no incumbent vendors or set-aside restrictions were identified.