BID FRCRSP JanitorialServices

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks is soliciting bids for janitorial services at French Creek State Park covering ten family cabins, three cottages, and two yurts located in Elverson, Pennsylvania, with bids due July 9, 2026 at 10:00 AM and a mandatory pre-bid conference on July 3, 2026. This procurement is restricted to self-certified small businesses only — bidders must obtain small business certification from the Department of General Services prior to bid opening, a disqualifying filter.

The scope encompasses routine post-occupancy cleaning of approximately 1,100-square-foot cabins (carpet and hard-surface care, vacuuming, dusting, window cleaning), approximately 400-square-foot cottages (vinyl flooring, similar routine services), and approximately 400-square-foot yurts (routine cleaning and weekly deep cleaning during summer months). Based on historical data from June 2025 to June 2026, the contractor should anticipate approximately 771 cabin cleanings, 312 cottage cleanings, 202 yurt cleanings, 18 semi-annual cabin cleanings, 6 semi-annual cottage cleanings, 2 semi-annual yurt cleanings, and approximately 10 emergency cleanings annually. Peak summer season may reach 15 units cleaned in a single day (typically Fridays). Currently, Cabin 9 is closed for demolition with no set completion date, reducing the active cabin count to nine. Cleaning must begin immediately after occupant checkout; early cleaning before 10:00 AM is not permitted. Compensation is reimbursement-only for actual services satisfactorily performed; quoted quantities are estimates, not guaranteed minimums, and unsatisfactory cleanings receive no return-trip compensation.

The contract term runs October 1, 2026 through September 30, 2027, with renewal options for up to four additional one-year terms through September 30, 2031 at rates not to exceed 3% annual increases. The contractor must provide all cleaning supplies and equipment (LED UV flashlight, wet mop, HEPA-filtered vacuum, and other specified items) and maintain workers' compensation and public liability coverage with minimums of $250,000 per person and $1,000,000 per occurrence. Contractors must submit a Worker Protection and Investment Certification Form and undergo reference verification. Bids must be submitted electronically through the PA Supplier Portal, with the lowest responsive and responsible bidder awarded on unit prices to two decimal places maximum. Addendum 1, issued July 1, 2026, addresses questions regarding estimated quantities, payment terms, peak season operations, and quality correction procedures.