Bid # 6000003218 - Provide Same-Day Courier Service for The Port Authority of New York and New Jersey – Three (3) Year Requirements Contract

The Port Authority of New York and New Jersey is soliciting bids for a three-year requirements contract to provide same-day and next-day courier services across Port Authority facilities in New York and New Jersey under Bid #6000003218. Services must be delivered Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding holidays, with call-in pickups requiring a 1.5-hour response time and same-day delivery by 5:00 p.m. for requests submitted before 2:00 p.m. The courier services will connect multiple Port Authority locations, including airports (JFK, LaGuardia, Newark, Teterboro), bridges and tunnels (George Washington Bridge, Lincoln Tunnel, Bayonne Bridge, Staten Island), marine terminals, and administrative offices at locations such as 4 World Trade Center, 2 Montgomery Street, and 1 Liberty Plaza. Bidders must have a minimum of three years of continuous experience in same-day and next-day courier services with demonstrated performance on at least one similar contract and maintain minimum annual gross income of $150,000. The contractor must maintain comprehensive insurance including $5 million commercial general liability, $10 million automobile liability, workers' compensation, and $2 million crime insurance, with liquidated damages penalties of $50 per day for late reporting, 200 percent of unit price for unsatisfactory performance, and $100 per hour for missed pickup timeframes. Bids must be submitted electronically via the Bonfire platform by March 12, 2026, at 11:00 a.m. ET, with a pre-bid meeting scheduled for March 5, 2026, from 3:30 p.m. to 4:30 p.m. ET via Microsoft Teams. The contract is structured as a unit price, requirements-based contract with pricing based on estimated trips between 24 Port Authority locations, ancillary services including waiting time at $6.03 per quarter hour, and per-mile rates for ad-hoc deliveries, with price adjustments during the optional one-year extension period calculated using the Consumer Price Index (CPI) for the New York-Newark-Jersey City area, capped at 3 percent per annum.

The Port Authority has established minority business enterprise (MBE) outreach goals of 20 percent, women-owned business enterprise (WBE) goals of 10 percent, and service-disabled veteran-owned business (SDVOB) goals of 3 percent, which bidders must address through good faith efforts rather than binding set-asides. No incumbent vendor information or current contractor details are specified in the solicitation materials. The contractor must establish a website within 15 business days of contract award to allow mail center staff to place requests and track deliveries and must provide pallets and lift-gate truck services as needed. The pricing sheet indicates estimated volumes across three years including approximately 620 trips from the primary pickup location at 620 W. 30th Street, 350 ad-hoc tri-state area trips covering approximately 4,500 miles, 75 waiting time occasions, and lift-gate truck services for approximately 250 miles and 20 pallets; however, all unit prices and total estimated costs are listed at $0.00 in the current template, awaiting bidder submissions. The contract includes a three-year base term with one optional one-year extension period and a 120-day extension period, though no overall budget ceiling or award value range is disclosed in the available documentation. Technical assistance is available by contacting bids@panynj.gov or calling (212) 435-4600, with all updates and complete solicitation documents available via the Port Authority website and the Bonfire platform.