Energy Recovery Unit Repair & Controls Replacement

The New York State Department of Corrections and Community Supervision (DOCCS) is requesting bids to repair and replace controls on three Energy Recovery Units (ERUs) at Upstate Correctional Facility in Malone, New York, under IFB 2026-01-UST, with bids due December 10, 2026 and a mandatory site visit on October 28, 2026 at 9:00 AM. No set-aside or preference programs apply; participation goals for MBE, WBE, and SDVOB are 0.00%.

The scope requires complete inspection, troubleshooting, repair, controls removal and replacement, programming, refrigeration system service, building automation system integration, testing, commissioning, and documentation. The three existing units are AIR 20 Model DHP 40 units located in Buildings 8, 10, and 11. The contractor must provide all labor, supervision, materials, equipment, tools, refrigerant, transportation, and incidentals to place the ERUs into full operational condition per original equipment design and sequence of operation, with integration into the facility's existing building maintenance system.

The contract term is 12 months from the date of approval. Pricing must include a comprehensive annual base bid for all labor, materials, equipment, and ancillary costs, plus a time-and-materials rate structure (hourly labor rate and percentage markup over contractor cost for parts and materials) for work outside the base bid scope. Award will be made by grand total to the lowest responsive and responsible bidder. Contractors must maintain Commercial General Liability of not less than $1 million per occurrence with $3 million general aggregate, Business Automobile Liability of not less than $1 million per occurrence, Professional Errors and Omissions/Malpractice Insurance of not less than $1 million per occurrence, and Data Breach/Cyber Liability of not less than $1 million per occurrence. Bidder questions are due November 10, 2026 at 3:00 PM, with answers provided by November 19, 2026. No identical or substantially similar contracts have been awarded within the past five years.