Bid 245108 Prescription Safety Glasses

The City of Salem, Oregon, through its Contracts & Procurement Division, is seeking bids for Bid No. 245108 to establish a contract for prescription safety glasses for city employees. The procurement aims to provide 100-200 pairs of ANSI Z87+ compliant prescription safety glasses with specific requirements including plastic frames, permanent side shields, and anti-fog coating. Bidders must offer options for single vision and bi/tri focal lenses, with the ability to process prescriptions from employees' existing physicians without requiring new eye exams. The bid requires vendors to have a physical location for employee fittings and provide pricing tiers for different quantities of glasses, ranging from single pairs to over 200 pairs. The solicitation's key dates include a bid submission deadline of February 19, 2025, at 11:00 AM local time, with vendor questions due by February 12, 2025. The initial contract term will run through June 30, 2026, with four optional one-year renewal periods available. Vendors must be able to offer frames, basic lenses, and standard coatings, with employees having the option to pay for premium lens features such as progressive, transitions, photochromic, polarized, mirrored, or tinted lenses.

The bid documents do not specify explicit set-aside designations or restrictions on bidding organizations. The contract includes a provision allowing potential use by other public agencies, unless a bidder specifically limits participation to the City of Salem. A unique aspect of the procurement is the inclusion of an escalation/de-escalation clause that permits price adjustments after the initial term, with a limitation of no more than 15% increase in any 30-day period. The City requires vendors to maintain commercial general liability insurance with a minimum of $2 million per occurrence. While no specific budget range is detailed, the procurement anticipates purchasing between 100-200 pairs of prescription safety glasses annually. The bid tabulation document suggests multiple vendors may be considered, though no incumbent vendor is explicitly identified. The contract will be awarded based on comprehensive compliance with specifications, pricing structure, and ability to meet the City's specific requirements for prescription safety eyewear.